Jeans Symphony completed complex deployment of the automation equipment of enterprise management

On December 26, 2013 specialists "1C-Rarus" announced project completion on creation of a corporate information system of management in the company Jeans Symphony on the basis of programs "1C: Corporate Finance Management 8" and "1C: Document Flow 8 CORP" - they are implemented in all administrative divisions of the company and cover more than 100 jobs.

Project Tasks

Till 2013 the company kept accounting and tax accounting in the 1C: Accounting 8 CORP program, for conducting planning and budget management several isolated systems and spreadsheets were used. Agreements and payments were approved with use of e-mail and memos. Approval of payments and control of limits took considerable time.

For costs planning remote divisions sent the code of costs to approval, and the Moscow structural units made out memos. The planning horizon made month. The planning department sent seasonal purchase plans and sales on divisions. Considering that in the company separate divisions are more than in 30 cities, and at each city there are several networks, consolidation of information on divisions took a lot of time. Management costs of the company were distributed in general without structural units. At the general profitability of the company it was difficult to estimate efficiency of each business division.

For increase in business performance the company management made the decision further work of business divisions to estimate on the net profit made by them, and not just on their income and to conduct analytics of all costs in places of their emergence. For achievement of this purpose the tool allowing to plan, to reflect and control income and expenses on each region, a division, shop and in general on the company was required.

Not less important task - streamlining of the existing workflow system. In the company there was no uniform storage of documents. Documents were stored in the place of their creation or receipt on different structural units. Search of the necessary document took unfairly a lot of working time and increased time of response to external requests of suppliers and buyers. Because of a delay of obtaining the necessary document in financial service payment due dates could be skirted, and the lack of effective control created a possibility of loss of documents.

The company management made the decision on creation of a corporate automated system for conducting management accounting with uniform storage of documents. For creation of such system the 1C-Rarus company having wide positive experience of implementation of automated systems in business market was invited.

Project Progress

Specialists of 1C-Rarus company offered company management "Jeans symphony" for financial accounting the 1C: Corporate Finance Management 8 program, and for creation of uniform storage of documents — "1C: Document Flow 8 CORP".

"1C: Corporate Finance Management 8" served as an additional factor for making decision on implementation the fact that this configuration includes a subsystem "1C: Accounting 8" therefore upon transition there is no question of initial transfer of documents and reference books, and for the accountants of the company working in "1C: Document Flow 8 CORP", the program has the usual interface.

Use of the 1C: Corporate Finance Management 8 program helped to reduce time for budget making of income and expenses by 2.5 times, to reveal growth points for increase in profitability of the company.

Implementation of the 1C: Document Flow 8 CORP program reduced time of approval of documents twice, excluded loss of documents that helps to avoid conflict situations during the work with partners of the company.

The project is executed within half a year. Implementation of the 1C: Document Flow 8 CORP program allowed to reduce search time of the necessary document in tens of times.

Implementation of the 1C: Corporate Finance Management 8 program provides control over a funds expenditure within the set limits. Today more than 10 routes of approval of the payments including on several points of approval are configured. As a result time of approval of payments as the approval points which are slowing down process were visualized was considerably reduced. Information exchange of the 1C: Corporate Finance Management 8 program with the 1C: Document Flow 8 CORP program excluded duplication of works on information input.

Project Results

Planning process of income and expenses for drawing up budgets and obtaining the forecast for a financial result is optimized. On the basis of the plans for income and expenses completed in a system with remote divisions the budget will be approved and affirms as the central office. Time of budget making was reduced by 2.5 times. The analysis of the first received financial statements in different cuts of the company allowed to define growth points for increase in company performance.

Ashot Grigoryan, the chief financial officer of the company, noted:

• The first significant results of implementation of the 1C: Corporate Finance Management 8 program are received. The made budget for income and expenses on the forthcoming period allowed to analyze activity of the company in different cuts (on divisions, on regions, on brands).

We plan a number of managerial actions and we expect to raise the profit of the company in general by 5%. System implementation of electronic document management and setup of information exchanges about "1C: Corporate Finance Management 8" considerably increased efficiency of work — all necessary documents and reports can be received in a few minutes, they do not need to be requested from anybody, all "near at hand". For our company works with lease agreements and with agreements of buyers are priority. A lease term can change, and it is important to us to trace it timely. Earlier these documents could be late, now we accurately maintain payment schedules and we control observance of contractual commitments. We work with the buyer by orders. We have strict requirements on payment of the order and commodity exportation. Thanks to a system we have diagrams of a payment receipt and up-to-date data about the actual payments, if necessary we can address the agreement and look at conditions of shipment of goods and other necessary information. In the work employees use electronic copies of agreements and other documents which at any time can be received from the program including far off through terminal access, and originals are stored in archive, thus, loss of documents is excluded.

In the conclusion I want to note that implementation of an automated system allowed to take the first step on the way of reorientation of business divisions from income to net profit. Using the program we could reveal the most profitable divisions, divisions with the greatest costs, to analyze their work and to accept the necessary adjusting methods, and to extend successful experiment on all company.