The Tarbagatai Munay (1C: Manufacturing Enterprise Management 8 for Kazakhstan)

The Tarbagatai Munay - from investigation to production using "1C:Enterprise 8"

The 1C Rating company completed implementation of the complex information management system in Tarbagatai Munay company. The system constructed based on "1C: Manufacturing Enterprise Management for Kazakhstan" allowed company management to increase effective management of the enterprise, to move to qualitatively new planning level, to arrange business processes and to improve control of expenditure of means.

"The Tarbagatai Munay" is intensively developing oil and gas company which at the moment is engaged in development of the oil and gas Sarybulak field and also starts oil and gas production.

As in development not only the staff, assets, business processes, but also document flow, information flows and requirements are increased, the management made the decision already at a stage of investigation to implement an end-to-end information system.

Discrepancy of data of managerial and regulated accounting, considerable complication and often non-execution of reconciliation procedures of documents, damages or losses of paper documents became the additional reasons of adoption of such solution.

The management set the following objects and the tasks:

• All remote divisions should work in a single system with the maximum time of availability, despite possible interruptions of communication.
• In addition to the regulated functionality the main part of processes regarding purchases, payment, planning should be automated.
• As much as possible to automate the reporting, including financial statements, reports on supply, etc.
• As the beginning of production is shortly planned, to prepare an information system for this moment.
• Provide the English-language interface for a foreign managerial personnel.
  

For the help in the solution of assigned tasks the 1C Rating company was invited. Pacing factors for benefit of the choice of the company was the fact that 1C Rating is the official representative and the distributor of 1C company and also has wide experience of implementation of corporate information systems, including in the oil and gas industry.

The information system existing at the time of the beginning of implementation was constructed on the platform of 1C and represented a modifed accounting configuration with elements of conducting management accounting. As a basis for creation of a system by specialists 1C Rating the "1C: Manufacturing Enterprise Management for Kazakhstan" configuration was offered. Pacing factors for benefit of the choice of an information system became succession of the platform and lower in comparison with analogs the aggregate value of implementation.

During the project specialists 1C Rating conducted comprehensive examination of business processes of the companies of group, executed a system design and completion of the standard solution, personnel training, import of information of the previous system and implementation of the developed system.

Within the project transfer of the main part of operational document flow on places of its emergence was performed, i.e. information input in a system by workers of the field (supervisors, masters, storekeepers, material administrators) is provided. As the most part of employees of the field did not work in information systems earlier, step-by-step personnel training of several watches was provided.

As the beginning of production is shortly planned, and active construction is conducted at the moment, establishing expanded accounting of construction objects with all possible types of movements on them and final input of objects in operation became one of work types. Accounting of process of construction of facilities, control of cost and acceptance of fixed assets is as a result organized.

Reflection of the most part of procurement procedures in an information system - from requirements planning in internal orders and the annual plan of purchases, through reflection of results of tenders before the actual purchases - allowed to make condition monitoring of needs of initiators up to the actual acquisition.

The subsystem of approval of documents allowed to simplify considerably routes and to accelerate time of an approval of electronic document revisions. This prize concerning the routes of approval which are at the same time including the remote field and the central office is especially relevant.

The translation of the blocks of a system necessary for work of English-language company management, into English was performed together with the customer's employees. The friendly interface in English allowing to carry out managerial tasks, to prepare the reporting and to be engaged in the statement of the following along routes of approval of documents is developed. As a result the management had an opportunity to directly control the most important processes in an information system.

For accounting of company assets in a functional currency (dollars) and providing the currency reporting in management company the corresponding subsystem of own development is implemented. As a result any transactions find the reflection in accounting at a historical rate of a functional currency. In dollars form as currency analogs of a certain part of the regulated reporting and forms of currency control, and budgets with the plan-fact analysis.

Transfer of a system to the new platform allowed to use also all opportunities of a subsystem regulated (accounting and tax) accounting, including accelerated collecting of the regulated reporting.

In the course of implementation are automated accounting, managerial and production accounting, in particular the following subsystems and functional units were implemented:

• Inventory management.
• Cash management.
• Management of settlement.
• Purchase management. Including:
• Vendor relationship management (SRM).
• Management of internal materials requirements;
• Purchase planning, drawing up and tracking of the annual plan of purchases;
• Accounting of the regulated procurement procedures;
• Order management to suppliers.
• Production management.
• Sales management.
• Accounting of overalls.
• Management of fixed assets. Including:
• Accounting of construction objects;
• Personnel management and payroll calculation.
• Budgeting.
• Accounting and tax accounting.

Now in a system practically all divisions of the company function.

Today a system works in the mode of commercial operation, 150 jobs are automated.

In plans of further development more detailed study of processes of budgeting, purchase planning and after the beginning of production - cost accounting of the made products.

The project manager from the customer, the financial manager the Almaz of Hafizes so characterized the completed project:

"In general I consider that the project was executed successfully. The ideal is unattainable, always is what to correct, add, but a lot of things from this that we wanted to see was made: everything works in a single system, in real time there are updates to remote divisions, the most part of document flow regarding procedures of purchases and payment was automated, financial statements, reports on supply, etc. are almost completely automated. The professional grade of specialists is sufficient for accomplishment of the tasks set for them".