Keysystems: Fincontrol Smart

Fincontrol Smart - a software package for automation of procedures of check at all stages of the state (municipal) financial control:

• risk-oriented planning of control activity and resource management
• preparation and holding control actions - accounting of results of control actions
• monitoring of implementation of materials of control actions and elimination of violations
• formation of the analytical reporting and efficiency evaluation of works on control.

Description

The main feature of a product – providing regional financial or other authorized body with effective instruments of systematization of work and accounting of actions for financial control of all executive authorities on the basis of uniform information resources.

Audience

Users:

• the bodies authorized for implementation of the state (municipal) financial control
• structural divisions of public authorities (local government) the performing control functions
• organizations and other subjects having divisions of internal financial control.

Functions

• Maintaining list of subjects to control, their subordination and successorship.
• Maintaining reference information necessary for ensuring functions of control.
• Maintaining the uniform structured qualifier of violations, possibility of its integration with systems of law (the Guarantor, the Consultant) for the purpose of information and methodical support for qualification of violations.
• Obtaining information on the actual indicators of work of subjects to control from schedule systems, budget implementation, accounting and the reporting.
• Formation and accounting of plans (consolidating plan) of control actions, including in the automatic mode on the basis of more than 30 different parameters.
• Resource management: planning and a time recording and material costs on holding control actions, taking into account the diagram of loading of auditors, reservation of time for carrying out unplanned actions and so forth.
• Automatic generation of drafts of the accompanying documents created in the course and based on control actions with a possibility of electronic approval of draft documents.
• Preparation for a control action: formation of the order (order), certificate, traveling documents and so forth. Preparation of the program of a control action using the unified list of questions of the program with fixing for each question of executives in charge.
• Accounting of results: registration of information obtained as a result of a control action, including for the revealed violations, by program questions.
• Resource management: planning and a time recording and material costs on holding control actions, taking into account the diagram of loading of auditors, reservation of time for carrying out unplanned actions and so forth.
• Support of the automated regulations of holding control actions: installation of completion dates, reflection of actual dates of execution on each task, the notification of contractors and heads about completion dates, about approach of completion dates and about failure to meet time constraints of execution of tasks within administrative procedures of execution of control functions.
• The automated formation of acts, including on counter checks and also the conclusions on objections and reports according to the results of control actions.
• Monitoring of results of elimination of the revealed violations: formation of representations (instructions) on violations and accounting of information obtained from subjects to control within their execution.
• Preparation of final documents in formats of office suites MS Word, MS Excel, or in the format OpenOffice.org Writer, OpenOffice.org Calc. Adaptation of printed forms of documents and their structure under needs of the client with a possibility of the subsequent their editing.
• The analysis of information databases of a subject to control and the automated identification of possible violations.
• Efficiency analysis and effectiveness of control actions and control authorities using activities reports in general.
• Work with administrative practice and integration into GIS GMP regarding tracking of information on an actual receipt of money.
• The publication of results of financial control on public resources.

Automation of a full stroke of control activity in the Fincontrol Smart PC

Advantages

Common information space

A system provides centralization of information resources and integration with processes of drawing up and execution of budgets, conducting accounting and management accounting and reporting. Such approach allows to receive and analyze quickly within a common information space information on the current activity of controlled organizations. It in turn gives the chance to reveal and prevent violations in real time, constantly performing monitoring of all elements of financial management of the public (municipal) institutions.

Work of all participants of a system of the state (municipal) financial control in uniform information base of a software package Fincontrol Smart allows to provide interaction and coordination in planning process and implementation of control and auditing actions, to perform optimization of activity of control authorities at the expense of an exception of duplication of control actions. As a result, even without increase in the general number of staff, work is more rationally planned and load of control bodies is distributed, the share of the checked means in the total amount of financial provision raises.

Uniform methodology and standardization

Ensuring uniform methodological approaches to implementation of control activity, the uniform structured qualifier of violations, in advance configured regulations of execution of control functions, automatic generation of drafts of accompanying documents for holding control actions – all this considerably increases quality and efficiency of implementation of function of the state (municipal) financial control.

Technology SMART

The solution is based on use of a uniform information resource and tools providing remote connections using communication channels of different types (a local network, a dedicated line, the Internet). In some cases, when the quality of communication channels does not allow to work constantly online, Fincontrol Smart provides the mode of offline semiautonomous work with intermediate caching of data on a local disk of the user.

Legally significant electronic document management

A system allows to organize legally significant exchange of documents including providing by the checked organization for a request of regulatory authority of primary documents, necessary in the course of holding a control action. Thus, all conditions for transfer of checks to a cameral form are created.

Monitoring of efficiency

The Fincontrol Smart PC consolidates results of all control actions for current and preceding periods that allows to provide decision support and to continuously improve the system of the state (municipal) financial control. Thus, the complex allows to receive objective efficiency evaluations and effectiveness of activity of bodies of authority and management first-hand. The top management of the subject has an opportunity to make the current decisions, relying on monitoring of an examination, and strategic – on the analysis of results of financial control in general.

Common information space of bodies of the state (municipal) financial control