All-Russian correspondence financial and economic institute (1C: Document Flow 8 CORP)

System implementation of electronic document management "1C: Dokumentooobrot" at the All-Russian correspondence financial and economic institute

Federal state-funded educational institution of higher education "All-Russian correspondence financial and economic institute"

In 2001 VZFEI took the 7th place in the rating of economic universities across Russia at the end of 2000. By the order of the Government of the Russian Federation of November 22, 2011 No. 2101-r VZFEI it is reorganized by accession to Financial University under the Government of the Russian Federation (earlier Financial academy). Had branches in the cities: Arkhangelsk, Barnaul, Bryansk, Vladimir, Volgograd, Voronezh, Kaluga, Kirov, Krasnodar, Kursk, Lipetsk, Novorossiysk, Omsk, Oryol, Penza, Smolensk, Tula, Ufa, Chelyabinsk, Yaroslavl.

Total number of the company: 1200

Moscow, August, 2012

Work option: Client-server (database server: Microsoft SQL Server)

Total number of the automated jobs: 290

The Following Functions Were Automated:

• Document flow (ECM)
• Maintaining nomenclature of affairs
• Office-work
• Accounting and control of execution of instructions
• Accounting and document storage
• Work on the Adaptation of the Standard Solution

The NSI setup is made: information on an organization structure of higher education institution and branches, users, user groups are entered, setup of roles in a system is made. Types of the Entering and Outgoing documents, Organizational and administrative, Information and documents are determined by educational activity. Requirements to document handling routes are defined. Templates of processing of documents are configured. Integration into the IC Student, in data exchange under orders on student's activity is made. Modeling of a system is carried out. More than 50 users of a system are trained.

Description

The All-Russian Financial Correspondence Institution - is founded on May 14, 1930 under the name the Central correspondence institute of financial and economic sciences. Later, after merge to other universities, the All-Union correspondence financial and economic institute received the name.

The institute trained over 350 thousand specialists: scientists; heads of the financial and bank systems; leading economists and chief accountants; heads of different control links national economy. Teachers of institute participated in work of the central bodies of authority and management on preparation of legal acts and regulating documents, in carrying out expert evaluations of the prepared projects and economic calculations.

At the end of 2011 competition on System implementation of electronic document management was organized, based on tender the 1C: Document Flow software product and 1C-KPD Company was selected. The choice was caused by the maximum compliance of systems capabilities of 1C: Document Flow to requirements of higher education institution, low cost of software products, existence in staff of the specialists owning 1C, existence of licenses for 1C: Enterprise.

Implementation purposes:

"Development and deployment of EDMS in VZFEI on the 1C: Document Flow 8 CORP platform. Solutions and implementation of the project should cover processes of creation of EDMS for the Moscow department and 20 branches in different regions of the Russian Federation. Automation of 290 jobs".

During the project of a byla works are carried out: Determination of the purposes, borders and project tasks; · Description of the nomenclature of affairs of VZFEI; · Development of the system of classification and coding of the documents functioning in VZFEI; · Creation and description of processes of document flow of institute; · Description of a control system of execution of instructions; · Formation of reference books and configuring of EDMS; · Determination and setup of documents, numerators of documents, routes of their movement in the 1C: Document Flow 8 CORP system; · Integration of EDMS VZFEI into the IC "Student"; · Determination of user groups and task of their access rights to documents; · Detection of functional discrepancies of the EDMS model of institute and opportunities of a software platform of EDMS "1C: Document Flow 8 CORP"; · Development of technical documentation on EDMS VZFEI in structure: document "User instruction". · Training of different user groups of VZFEI according to qualification requirements of 1C Company. The general automation will allow higher education institution to organize communications in organization by means of a product "1C: Dokumentooborough" t to automate processing of documents, to increase transparency of accounting of documents, to provide quick access to documents, to organize work with remote branches.

The Following Tasks Were Performed:

Collecting and requirement analysis of the customer to an automated system Planning of stages of works, drawing up job schedule Creation of interfaces and sets of user rights Technical implementation of specific features of accounting and management in the automation system (adaptation) Integration into third-party automation systems Initial settings of standard/industry solution (program) to start accounting Parameters

Reference books: Users, Individuals, Correspondents, Contact persons of correspondents, Banks, Documents Document types: 12 types of the entering and outgoing documents, more than 30 types of internal documents (protocols, orders of the rector on student's activity, orders of the rector on staff, orders of the rector on primary activity, orders, regulations on structural divisions, job descriptions, orders of deans different faculties, memos, reports, references, orders on personnel problems and other).