Intelligence

Workflow automation in Intellekt group

Intellekt Ltd is the young service company implementing projects in the development areas and software maintenances of group: creation of IT – infrastructure of different projects in the field of a mobile commerce, content and so forth, development of business cases, creation of IT-systems and business models.

Total number of the company: 500

Moscow, October, 2012

Work option: Client-server (database server: Microsoft SQL Server)

Total number of the automated jobs: 150

Web client: 150

Quantity of document types — 25 pieces.

The Following Functions Were Automated:

Document flow (ECM) Office-work Accounting of agreements Accounting and document storage Business process management and IT processes Business process automation

Work on the Adaptation of the Standard Solution

Formation of the reference book of Organization. Formation of the reference book "Users". Formation of the reference book "Projects". Formation of the reference book "Types Dokum Ent". Formation of user groups. Formation of groups of access for users. Setup of elements of the reference book "Document types". Setup of profiles of groups of access. Setup of communications of documents. Setup of a template of process approval. Setup of a template of process acquaintance. Setup of a template of process execution. Setup of a template of compound process. Setup of a template of complex process. Setup of structure of the organization. Setup of a numerator of internal documents Loading of the address qualifier.

Maintenance:

The paid agreement 1C:ITS is issued

Description

The purpose of system implementation of electronic document management — creation of uniform storage of agreements of the company. Creation of uniform business process of approval of agreements which allows to consider the movement of agreements from the moment of their creation to a statement. The choice of 1C: Document Flow was caused that the product is implemented on the 1C: Enterprise platform, is integrated with other accounting systems of 1C. In staff of the company there are specialists the supporting other accounting systems on the 1C: Enterprise platform, the company uses already available licenses.

As a result of automation process of creation, approval, registration, the adoption of agreements is adjusted:

• The 1C: Document Flow software product on 150 jobs is installed.
• Initial setup of a system is made: the normative reference information is created.
• Document types are configured: internal - 25.
• User rights on access signature stamps, groups of access, document types, projects and on document folders are differentiated.
• The model of working base according to the approved technical specifications is prepared and shown.

Results:

In the company all agreements form and stored in uniform information base that increases safety of documents, a possibility of their quick search and access to documents. Agreements will be approved, registered, affirm as the company according to the regulations approved at the enterprise. The algorithm of business process of approval of agreements in full solves all requirements of the customer. The purpose of system implementation of electronic document management — creation of uniform storage of agreements of the company. Creation of uniform business process of approval of agreements which allows to consider the movement of agreements from the moment of their creation to a statement. The choice of 1C: Document Flow was caused that the product is implemented on the 1C: Enterprise platform, is integrated with other accounting systems of 1C. In staff of the company there are specialists the supporting other accounting systems on the 1C: Enterprise platform, the company uses already available licenses.