The administration of Ryazan filled up the number of licenses EDMS

June 15, 2015. The SoftExpert company reported^[1] Matter in City administration of Ryazan ^[2] about system implementation of electronic document management. EDMS Case is used in City administration of Ryazan since 2013. In the current year using mobile application of "an automated workplace of the Head" access to a system for the Head of administration and his deputies was organized. Works on development of a system are carried out by SoftExpert company (Tula), the golden dealer of Electronic Office Systems company.

Project Progress

System implementation Matter in City administration of Ryazan was carried out in several steps. Project implementation was begun in May, 2013. The main objective which was set to customers for specialists of SoftExpert company was creation of a single system of workflow automation with gradation to internal paperless and legally significant document flow.

Now jobs provide all key links of document flow of the device and also each structural division of Administration. Within the project user training was provided, and further specialists of SoftExpert LLC rendered to the customer methodical, technical and information support.

Project Results

Workflow automation allowed to organize fully control of document flows of Administration, gave the chance at any time to obtain up-to-date information about a status, the history of the movement and execution of any document. The transparency of processes of document flow which was result of implementation of EDMS Case provided the due level of operating control behind activity of divisions of Administration and simplified the procedure of carrying out analytical work.

A system wide range of possibilities Case drew attention of heads of Administration (the head and his deputies) owing to what the decision on their inclusion in work in a system was made. According to the results of testing of a number of mobile applications for different operating systems the choice was made for benefit of mobile application of "an automated workplace of the Head" under Windows 7 (gives the chance to work both on the tablet, and on the notebook and also on the desktop computer).

6 applications "Automated Workplace of the Head" for all management officials were purchased. Thus, now all heads are included in process of work in a system. Synchronization of the main transactions (the adoption of the resolution, consideration and approval of documents) with EDMS provides efficiency of decision making. The opportunity for work in a system offline when all solutions on documents are automatically transferred to EDMS at restoring access to network is highly mentioned.

Project Development

On August 1, 2016 the EOS Group company announced purchase by the customer of additional licenses EDMS "DELO" and acquisition of the license for Archiving in June, 2016.

The Archiving system is focused on automation of work of archive, formation and registration of affairs according to requirements of Rosarkhiv, support of drawing up the nomenclature of affairs and control of storage lives of documents.

Office of city administration of Ryazan, (2013)

For August 1, 2016 jobs of EDMS provide all main links of administration staff. In EDMS Case about 140 specialists, including six management officials work. In a system a transfer of documents from paper carriers in an electronic form, automatic attachment of electronic images of documents to registration cards using the option "Line Scanning", approval and signing of draft documents in electronic form (the construction license, resolutions and orders of city administration of Ryazan, agreements, agreements, office letters) is made.

Heads of the organization customer uses mobile application of "an automated workplace of the Head" on tablet computers. In the Archiving system five employees (clerks and archive workers) work.

Implementation of systems Case and Archiving promoted the organization of control over flows of documents of administration of Ryazan, gave the chance in to obtain up-to-date information about a status, the history of the movement and execution of any document, simplified analytical work.

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