"The innovation center of energy efficient solutions" implements EDMS

On July 9, 2014 company "1C:" Announced the first BIT implementation by specialists of the company of the technological solution "1C: Document Flow 8" in the "Innovation Center of Energy Efficient Solutions" (ICEES) engineering company.

Project Tasks

The company management made the decision to implement an electronic document management system which use accelerated approval and signing of documents excluded a possibility of their loss. For predictability of terms of approval of documents, it was going to enter standards of their processing. It was also supposed to formalize and transfer to an electronic form distribution of instructions and control of their execution.

For implementation of these tasks ITsER organized competition which winner was a company "1C: The first BIT".

Project Progress

After the preproject examination conducted by the joint working group, the customer and the contractor made the decision - to take the 1C: Document Flow 8 program as a system basis.

The project is executed in 3 months. The 1C: Document Flow 8 system is installed in 100 workplaces in production departments, personnel department, accounting and office.

Project Results

• As a result of the project, in ITsER company the accounting system and document storages of the enterprise is organized - quick and convenient search is available.
• Each issue of the paper document is fixed in a system - loss of originals of documents is excluded.
• Documents are completely transferred from paper to an electronic format: memos and requests.
• The system of electronic approval of documents excluded carrying them "for the signature". Now the electronic document is instantly transferred on a chain of approval and further to signing. Together with the document there was an opportunity to transfer the accompanying information materials necessary for making decision on approval of the document.
• The automated accounting of project documents is organized - all necessary documents are available to use by employees without leaving a workplace. Always it is known where there are originals of documents. Viewing and application of the saved requests is available that helps to use quickly historical practices at the solution the current tasks.
• In a system the mechanism of issue of instructions and control of their execution is implemented. As a result approval of documents accelerated on average by 10 times.

"Solution of the problem of accounting and quick search of documents allowed us to work quicker. Now the role of each employee at document handling is accurately defined. Heads of divisions can easily control accomplishment of assigned tasks. Terms of approval and signing of documents were considerably reduced, the number of paper documents decreased", - Maxim Mustafayev, the deputy CEO of The Innovation Center of Energy Efficient Solutions Ltd noted.