Zapolyarpromgrazhdanstroy (1C: Document Flow 8)

Workflow automation in Ltd company "Zapolyarpromgrazhdanstroy

The company long time used EDMS (electronic document management system) of other vendor in which memos were processed, accounting of agreements was organized. But due to the lack of own maintenance specialists there were failures and system failures. Besides, the existing system required considerable costs within updating.

The choice "1C: Document Flow" is caused by the fact that in the organization solutions of 1C Company are already used, there is a server of 1C, client licenses. There is a department of development and support including more than 8 specialists in solutions of 1C. In this regard use "1C: Document Flow" is the most economic. Products of 1C are usual and convenient for users in operation. Functionality "1C: Document Flow" completely provides potential requirements.

Implementation purpose

• Creation of uniform storage of documents of the company;

• Acceleration of processing of documents: approval, execution, consideration;

• Organization of quick search of documents;

• Process automation of the company, connected with documents.

Description of works

• Within implementation training of specialists of maintenance and key users of a system is provided.

• Primary filling of the normative reference information is executed: structure of the enterprise; users; types of incoming documents; types of outgoing documents; types of internal documents.

• Folder structure of internal documents for memos is defined and entered. Differentiation of access rights on documents is configured.

On the basis of complex processes processes of work with memos are automated.

• Specialists of the organization independently performed works on setup of a subsystem of a contracted work, executed transfer of files of agreements of the existing system.

Now in the organization all documents are stored in uniform information base, there is a possibility of quick search and access to documents, document handling processing terms were reduced (approval and others), the transparency of accounting of documents and tasks (on any processing stage of the document it is possible to see the status and course of execution of tasks and documents) is increased, for heads - the additional instrument of control of assigned tasks appeared.