Docsvision implementation completed at T-Systems

2021

Automation of the internal document flow of the company, contractual activities, work with personnel documents.

2015

In the spring of 2015, the project of introducing an automated system for coordinating contractual documentation based on the Docsvision platform in the Russian division of T-Systems CIS was completed. The result of the project was the transparency of the contractual document management process and its acceleration due to the parallel processing of documents.

The prerequisites for the implementation of the system were the need to take into account the specifics of the Russian contractual document flow, increase the transparency of the process, executive discipline, the need to apply general approaches to working with contractual documents in the company, increased requirements for monitoring the timing of their approval, as well as the need to create an archive of contractual documents.

The project for the implementation of Docsvision 5.3 was implemented in 3 months. The solution will be used by employees of the Moscow, St. Petersburg and Voronezh divisions of T-Systems. According to its results, it was possible to reduce the time spent on processing contractual documents by an average of 40% (due to the introduction of parallel processing stages). An increase in the degree of control over the contractual process in the organization and the ability to quickly search for contractual documents are ensured.

Anton Chistyakov, Project Manager, T-Systems: "The choice of the Docsvision system was due to a whole range of factors. One of the main ones was the availability of ready-made applications, on the basis of which it became possible to create a solution that fully meets our needs in a short time. The possibilities of working in the system using a mail client are also important. As a result of the project, we have increased the transparency of our contractual activities and successfully implemented electronic procedures for processing contracts. The transition to a fully functional electronic document management platform provides the opportunity to gradually develop and increase the functionality of the corporate document management system

Mikhail Tikhonov, Project Manager of Docsvision: "The concept implemented in the Contracts application, as well as in the Coordination Designer module, was fully justified in this project. We were able to easily adapt the system as part of the T-Systems business process without any modifications to the products used. "