Akelon: Electronic archive of project documents

The Akelon company provided in September, 2015 "Electronic archive of project documents" – the solution for ensuring comprehensive documentary support at all stages of project work.

Conducting project activity in a varying degree affects any company. For large commercial holdings and also the specialized organizations, project work is one of the key directions of operating activities. The basis of project activity is formed by correctly organized work with documentation, and than it is more difficult projects, especially the close attention is paid to this question.

In many organizations there is a problem of project management both internal, and external. The solution "Electronic Archive of Project Documents" on the platform of an electronic document management system of Directum (EDMS/ECM system) provides complex approach to the organization of documentary maintenance and the accompanying processes of work of project office.

Solvable business challenges

Electronic archive

The solution provides following features of work with project documents:

• maintaining uniform base of electronic documents;
• support of lifecycle, version control, access rights and electronic signatures;
• creation of any qualifiers of project documents;
• flexible configuration of visual representations of project archive.

Business processes

Implementation of business solution "The electronic archive of project documents" provides accomplishment of the following business challenges:

• initiation of the project;
• request and providing project information;
• preparation and approval of selections of documents;
• support of document transfer and processing of results of conducting state examination;
• display of a change history of documents during business processes;
• organization of work with contractors;
• setting and control of execution of tasks of the project;
• registration and release of sets of the project/work documentation.

Integration

The solution supports integration with the majority of corporate information systems of the company:

• CAD (AVEVA, Compass, AutoCAD, SolidWorks, Autodesk Inventor, CATIA and dr).
• Project management system (MS Project, Primavera and dr).
• ERP platforms (SAP, Oracle, 1C, Galaktika and dr).

Key effects of implementation

• Increase in efficiency of information and documentary support of project activity.
• Ensuring effective processes on preparation, approval and the protected storage of the project documentation taking into account internal regulations and distribution of access rights.
• Creation of a common information space and communication links for project participants.
• Quality improvement of project activity at the expense of the comprehensive analysis of key performance indicators.