MIS Vyatka hospital Kompleksnaya automation of medical institutions

Medical Information System (MIS) "Vyatka hospital": the specialized solution for complex automation of medical and diagnostic process of a hospital

To help medical institution to organize the activity at qualitatively other level, using the latest information technologies which cornerstone the best world practices of the industry are the FORS company developed the specialized software product for effective management of medical and diagnostic process of a hospital. MIS "Vyatka" represents the complete, flexible solution considering specifics of the Russian legislation and focused on first-priority needs and modern realities of life and work of medical institutions of type:

• multi-profile and specialized hospitals,
• day hospitals
• sanatoria
• tubercular clinics.

It is important that implementation is performed in a short time, step by step with a possibility of control and correction of the planned actions on the project course.

Functionality of the solution

• Maintaining electronic clinical record of the patient
• Distribution of patients to groups depending on disease severity and risks for life
• Intellectual support of the doctor
• Operational management of medical and diagnostic process at all its stages
• Regular retrospective cost analysis, results and roles of participants
• The differentiated data access.

Advantages of the solution

• Full automation and transparency of medical and diagnostic process for all its participants;
• A possibility of use in organizations of any scale;
• Reliability and safety of data;
• Remote access to a system via the web browser (including from tablets)
• Economy of computing powers (one server on several health facilities)
• Integration with other information systems, including medical reference books
• The automated preparation of the reporting for Federal Compulsory Health Insurance Fund in the set form
• Ensuring personal data protection (Federal Law No. 152)
• Readiness for use of the digital signature.

Results of Implementation

• Timeliness, correctness and accuracy of medical actions, sharp decrease in number of medical errors
• Reduction of terms of inspection and treatment, decrease in the cost level on the patient
• Higher clinical effect
• Timely detection and elimination of defects in work at all levels
• Readability of the clinical record, succession by transfer of the patient from the doctor to the doctor
• Simplicity of daily control of expenditure of medical resources
• Redundancy reduction of medical appointments
• Job evaluation on clinical outcomes and on their ratio to costs
• Increase in responsibility of doctors and heads and, as a result, reduction of sanctions from Federal Compulsory Health Insurance Fund.
• A possibility of further development of a system in a part:

• • replenishments of system reference books, hints and set of text templates
  • algorithms of development of management decisions
  • integration with other internal systems (drugstore, personnel department, accounting)
  • integration with external systems for the purpose of formation of a common information space of the region in the field of health care.

Functional subsystems

The solution is from three functional subsystems:

• "The doctor - the patient",
• "The doctor - hospital",
• "The chief physician - hospital"

The subsystem "The doctor - the patient" provides:

• A reminder to attending physicians about terms, problems, heavy and difficult patients
• Maintaining the electronic clinical record reflecting all medical manipulations and containing comprehensive medical information about the patient
• Use of ready reference books and templates for data entry in the electronic clinical record, highlighting of the most important points
• Hints about differential diagnostics and complications when setting some types of diagnoses
• The ready diagnostic and medical complexes made for doctors at the most often found diagnoses and statuses
• Automatic appointments, measure calculations and conclusions.

Such intellectual support saves time of the attending physician, exempts it from routine work and sharply reduces number of medical errors as a result of carelessness, inability to place priorities, forgetfulness or insufficient awareness.

The subsystem "The doctor – hospital" provides:

• The automated drawing up the daily report of events for the manager of department
• Accomplishment of special functions for effective management of department, including:

• • preparation for a bypass
  • clinical analysis, recommendations to the doctor, notes to the doctor
  • control of appointments of the doctor
  • analysis of different data on use of bed fund, medical resources, duration of hospitalization and sick leave notes, financing sources, etc.
  • scheduling of trading days.

The manager receives a daily truthful picture about the state of affairs at himself in department that allows to control better a status seriously ill, to organize work of doctors more effectively, to monitor their professional growth and in time to warn possible undesirable situations.

The subsystem "The chief physician – hospital" provides:

• Drawing up the daily report of hospital for the chief physician, deputies, statisticians
• Solution of economic and technical issues of divisions, ensuring their accurate interaction
• Visual display in the system of any problem mentioned by any of employees
• Implementation of interaction with guides and controlling organizations
• Accomplishment of special functions for effective management of a hospital, including conducting examination of clinical records the left a hospital and automated analysis of the received results and also multiple factor analysis of the general indicators of activity of work of medical institution.

A system helps the chief physician to control quality of the provided medical care, saving it at permanently high level, to timely reveal "narrow" places, trends in work of a hospital and to react respectively to them. All this in total allows to increase effective management of medical institution significantly.

Information support of the specialist in the field of medical statistics includes functions on:

• To the automated formation of official report forms
• To drawing up monthly registers for Federal Compulsory Health Insurance Fund, to monitoring of activity of department of health care
• To print preview of clinical records with a possibility of issue of recommendations to doctors to the statement of the patient according to the wording of the diagnoses and transactions, the most acceptable for Federal Compulsory Health Insurance Fund and other regulatory authorities
• To support of local reference books
• To data protection and ensuring the differentiated access rights
• To use of the language environment, natural to doctors.

Technical characteristics of MIS "Vyatka"

• Technology of the thin client (access via the Internet)
• DBMS Oracle, application server JBoss
• An opportunity for work on tablets (iPad, Android)
• Scalability, fault tolerance
• Reports in the formats docx, odt, PDF
• Windows, Linux, MacOS - on the client
• Windows Server, Linux - on the server
• Availability of a configuration based on the free software