Red Army research institute of mechanization (Moscow region)

General Description of the Project

In the fall of 2000 the management of KNIIM set for department of information support the task of replacement of the program of payroll calculation which was not providing adequate reflection of the financial legislation any more on the new software. The situation developed in such a way that a final choice of a product for benefit of the COMPASS system was made only in December, 2000. Nevertheless, owing to the imminent need the salary of 1500 employees of institute for January, 2001 paid at the beginning of February had to be calculated by the new software. Thus, on implementation of calculations on the basis of more than 100 codes of charges and deduction there was exactly 1 month.

Despite so deadlines, the working group consisting of employees of the Customer and consultants the Moscow branch of KOMPAS company, successfully solved an assigned task. In the course of implementation import of data on personal cards and personal accounts from the used earlier software products of a trademark of 1C and also other software tools including working under control of DOS was carried out. Exact observance of planned dates of implementation was promoted substantially by existence of the convenient means of exchanging which are built in the ERP system KOMPAS information with the MS Office programs.

Successful implementation of the first stage of the project induced the management of KNIIM to make the decision on complex control automation by institute using the ERP system "COMPASS". So far, in addition to the subsystem Personnel management implementing personnel records, payroll calculation and unloading of data in the Pension Fund and tax authorities in electronic form the following subsystems are implemented:

• Management of finance;
• "Document flow";
• "Purchase management, stocks and sales";
• "Asset management".

From the Project manager's interview from the Customer, the lead engineer of department of information support Sergey Budylkina: ... The functionality of the corresponding module of a product family Compass very well covered those procedures which were applied when calculating monetary charges to personnel... ... When we understood what remains to time for system deployment of automation of the planned tasks less, we were very much helped out by that part of functionality of "COMPASS" which gave the chance easily to transform any table of the database to DBF files, the Excel and Access formats. Respectively also the return transactions were with hardly any trouble at all performed. Means of "COMPASS" it was possible and to load, for example, DBF files on the SQL server"... Intelligent Enterprise magazine, N 6/2002

Some Specific Features of the Project

In addition to record-breaking short terms of implementation of the first stage of the project, it is possible to note the following features:

• Abundance of the specific types of salary accrual which are used in KNIIM (the complete number of codes of charge and deduction – more than 100), such, for example, as "the allowance for privacy", dictated need of mass use of a calculation method of the Russian Federation (calculation for a formula) which allows to describe an algorithm to calculation in terms clear to the user, without use of programming aids.
• The specifics of payroll accounting demanded use of the device of accounting of time worked employees which is available in the COMPASS system by specific orders. Distribution of total amount of salary by orders is conducted in proportion to the data obtained from the sheet.
• The deadlines of implementation of the first stage of the project which were almost not leaving to the staff of department of information support of KNIIM of time for detailed mastering of the Masters of KOMPASA tool led to the fact that the most part of the reporting under the salary was created in the course of implementation due to unloading of data from the ERP system DB in usual formats. Further, in quieter situation, these temporary reports were replaced with "regular", configured using "The master of reports".
• Activity of KNIIM is characterized by a large number of business trips. Therefore in the course of implementation of a subsystem Management of finance special attention was paid on functionality of accounting of settlings with advance holders. In particular, the interface of the operational analysis of the issued amounts which are not closed by expense reports on each specific employee was configured.
• At institute the specific document form of write-off of materials on the specific order is used. With respect thereto the standard functionality of a subsystem "Purchase management, stocks and sales" was complemented with the new document register – "Requirements of issue of materials". Using Masters the corresponding tabular, screen and printed forms were developed.