In OYLEKT Group processes and document flow are automated

The MiTek company, the general partner of Directum, automated key business processes of head office and four territorially remote branches of OYLEKT. Group. It is effective mobile solutions of Directum help to control works to company executives.

The OYLEKT group is engaged more than 10 years in oil production in the Republic of Tatarstan. Are a part of the company JSC Druzhbaneft in the village of Nurkeevo, MNKT LLC in the village of Aktanysh, TNGK-Razvitiye LLC in the cities of Almetyevsk and Nurlat. The central office of group is located in Kazan.

The implementation project of the DIRECTUM system started in September, 2015. EDMS it was necessary to become the management tool for top managers and the effective environment of interaction for employees.

Staff of OYLEKT. Group could already estimate project deliverables 4 months later – in January, 2016. In an electronic document management system are conducted:

• processing of the entering and outgoing correspondence;
• management of organizational and administrative documentation;
• work with instructions and memos;
• creation, approval and initialing of contractual documents and sheets of approval, automatic putting of stamps (for an exception of unauthorized change of data and ensuring reliability of contractual processes);
• work with primary accounting documentation and invoices for payment;
• approval of technical documentation;
• oformleniye approval of minutes of meetings.

In addition to automation of key processes, integration of DIRECTUM with the accounting system of 1C is adjusted.

Mardanova Denmark, the chief of legal department of OYLEKT. Group, notes: "We managed to integrate all divisions of the company in unified information environment and to arrange internal document flow. There is a separate wish to note approach of an implementation team to work, aiming at result and ability to cope with difficulties not to the detriment of project terms. So, for example, specialists of MiTek structured and integrated three separate bases 1C in one. Joint efforts create the effective tool for the purposes of business."

For the heads who are often in trips or business trips iDecide Documents the DIRECTUM for iPad mobile solutions are adapted and Directum Jazz. In real time users far off manage business processes of the enterprise, conduct monitoring of changes and take out resolutions.

The mobile workplace of the CEO of OYLEKT. Group gives the chance to monitor work and tasks of each division. On the set schedule to responsibles instructions arrive.

Implementation of DIRECTUM positively affected performing discipline and transparency of processes: at any time heads can estimate at what stage there is this or that work. The flow of paper documents between branches was reduced, business processes considerably accelerated.

Today in the DIRECTUM system all divisions of the company – more than 200 employees work.