IVS CIS Universitet

The end-to-end information system University is open building block solution for automation of activity of higher educational institutions.

A system has modular structure that allows to use it both entirely, and separately only its necessary modules.

In most higher education institutions information systems of storage and data processing are already used. Integration systems capabilities allow to implement the effective and managed data exchange between the existing information systems and modules of CIS University via the service bus.

Description of system modules:

Science

• Automation of research and innovation activity of higher education institution
• Maintaining agreements taking into account financing type
• Calculation of the stimulating payments
• Accounting and maintaining security documents of results of research activity of employees
• Formation of summary reports on results of intellectual activity
• Providing personal accounts of employees

Postgraduate study

• Accounting and data storage on each graduate student, the doctoral candidate and the applicant
• Formation and control of individual curricula, accounting of results of examinations
• Report generation

Educational process

• Maintaining personal records of students
• Purpose of grants, accounting of progress
• Formation of curricula according to FSES 3, FSES 3+
• Formation of the schedule of studies and examinations
• Formation of diplomas and accounting of the issued documents on the termination of higher education institution
• Formation of sheets and reports

Entrant

• Simplicity and controllability of process of holding receiving campaign
• Information processing automatization about entrants
• Check of results of the USE according to FIS USE
• Automation of process of formation of documents for acceptance of entrants
• Transfer of operational information to the management of higher education institution about the course of the receiving company

Portal of higher education institution

• High-quality communications and information exchange between administration of higher education institution, teachers, employees and students
• Publication and storage of necessary information on structure of higher education institution and its employees; reference, educational, administrative and scientific information
• A convenient information access using search

Document flow of higher education institution

• Uniform safe storage location of documents
• Automation of workflow processes: formation of documents, approval, execution control
• Quick search of documents
• Accounting of specifics of workflows of higher education institution

Personnel

• Consolidation of HR departments of higher education institution
• Connection with accounting
• Automation of personnel office-work
• Maintenance of information on the personnel structure of higher education institution in current status
• Storage of the data accountable

Integration module

• Data exchange between the existing information systems of higher education institution, modules of CIS University and external systems

Scenarios of use

There are two main scenarios of use of a system of CIS University:

Scenario 1. Integration of the existing systems of higher education institution.

It is applied in a situation when information environment of higher education institution represents several separate systems and it is required to ensure their coherent functioning. In a work progress there is implementation of the integration module of CIS University and connection to it of the existing information systems of higher education institution.

Steps:

• Implementation for each system of adapters – the modules processing and sending messages of the standardized format. All process of data exchange will perform the integration module which will give the chance to trace and control interaction of systems.
• Deployment of an integration component.
• Interaction process start.

Result:

• increase in effect of use of information environment of higher education institution due to ensuring coherent work of the available information systems
• existence of transparent, controlled and effective process of interaction of systems
• cutting of costs for change of set of the used systems

Scenario 2. Expansion of functionality of information environment of higher education institution

It is applied in a situation when it is required to increase efficiency of some processes of activity of higher education institution due to automation. bkhodimy ready modules of CIS University and their integration with the existing information systems.

Steps:

• Inclusion in operation of the new module.
• Sale of two adapters: for the new module and for the existing information environment.
• Deployment of an integration component.
• Interaction process start.

Result:

• expansion of functionality of information environment of higher education institution
• increase in effect of use of the existing information environment of higher education institution

Advantages of use of a system

• effective use of the existing information systems of higher education institution
• development of information environment of higher education institution due to implementation of ready modules
• expansion of functionality does not require making changes in the existing information systems
• formation of a common information space of higher education institution