Administration of the city district Verkhnyaya Pyshma (DocsVision (EDMS/ECM system))

System implementation project results based on the newest version of the Docsvision 5.4 platform

• All necessary staff of administration including organizations and remote divisions – more than 150 users are connected
• The Docsvision e-mail client with expanded functions is configured
• Forms of additional reports are developed. For example, it is reports on monitoring of activity of structural divisions (creation of the document, signing, approval, arrived documents), the report on the performed documents by subordination (on structure) – documents, not instructions. The report on consideration of the materials registered in KUSP (KUSP – the book of message accounting about offenses) and the local government authorities which arrived for consideration by officials by the administrative legislation of the subject of the Russian Federation is output.
• Automatic filling of the report on citizens' appeals on a template according to the methodical recommendations of the Russian President Administration is configured.
• Special forms of documents for divisions of administration are configured
• The archive of administrative documents from file folders is loaded. Since their 2010 about 3000 pieces in every year collected approximately.
• The logic of routing of approvals (automatic reapproval) is changed
• Formation of registers for sending correspondence, proceeding from the delivery mode specified in a card

Statistics from EDMS on document flow amount for 2016

• Entering: 14,000
• Outgoing: 12,500
• Internal: 2,500
• Administrative: 2,000
• Total documents: 31,000
• It is executed instructions: 54,000
• It is carried out approvals: 10,000

Results of implementation of EDMS:

• Implementation of EDMS in full solved all office work problems: preparation and document registration, control of their execution, search, storage and help work on a document file
• The correct differentiation of functions between certain contractors and divisions on their qualification is provided
• Control of observance of standards on documents, monitoring of work of the specific specialist is adjusted
• There were instruments of obtaining statistics on documents by required parameters