Contentum ECM

The Contentum ECM system is the solution for the organization of internal electronic document management. The application is created on the Contentum BPM platform that allows to implement, along with conventional processes of document flow, end-to-end business processes of the company.

A system is intended for work with corporate information content — documents. Flexible configurations of Contentum allow to orient quickly in a system and also to register even the most non-standard operation algorithms with electronic documents.

For a number of documents and document flows there are already standard solutions:

• Electronic office automates processing of the entering and outgoing documents, document registration.
• "Contract management" allows to carry out preparation, approval, to organize storage and processing of agreements and related documents.
• The section "Internal documents" organizes work with memos and organizational and administrative documentation at the enterprise.
• The section of "Approval of accounts" automates approval, payment and storage of accounts.

For "non-standard" documents and document flows using the workflow system it is possible to configure quickly basic processes which will allow to pass quickly to electronic exchange of documents in the company.

Functions

The system of the class ECM contains a number of the functions necessary for quick implementation of electronic document management in the company.

• Barcoding
  • Work with barcodes permits to implement function of quick search of documents in electronic archive according to the paper copy. The scanner reads out a barcode, and a system quickly finds the document in a system.

• EDS (electronic digital signature)
  • For formation of cryptographic protection during the work with electronic documents in basic delivery of Contentum ECM + there is "Electronic digital signature".

• Search / Full-text search
  • In Contentum ECM + functions of search in attributes of documents are implemented and also there is a full-text search for the loaded documents. The mechanism of full-text search supports morphology of the Ukrainian and Russian languages.

EDMS setup

One of the EDMS important functions is the possibility of flexible fine tuning under processes of the company in which EDMS is implemented. Here the incomplete list of the EDMS components which are subject to setup:

• Document types
  • For creation of a structured storage of documents in Contentum ECM + it is possible to design different document types. Each document type has own features: set of attributes, appearance of cards, route, etc.

• Document templates
  • The mechanism of templates is developed for generation of documents and document packages on a template in Contentum ECM +. Templates can be formed in office format (MS Word, the MS Excel). For formation of templates there is an opportunity to use cycles, conditions.

• Nomenclature of documents
  • The nomenclature of documents defines how documents are grouped in affairs. During creation of the document it by certain rules gets to case which facilitates further processing and document retrieval.

• Document registers
  • At setup of the program the administrator can quickly create document registers. It can be such registers as "Unpaid accounts", "Expired agreements", "Unprocessed entering" and so on. It becomes quickly and a mouse.

• Routes of the movement of documents
  • Mouse configures also routes of the movement of documents. The business process management mechanism, basic for Contentum, is for this purpose used. For the application of ECM+ a big set of blocks for work with electronic documents — signing, approval, acquaintance with documents and so on is created.^[1]

Notes