The network of drugstores A-MEGA controls payments using a system "BIT .FINANS. Management accounting"

On April 5, 2018 The First BIT company announced implementation in network of drugstores A-MEGA of the solution "BIT .FINANS. Management accounting".

A-MEGA pharmacy chain

Premises and project objectives

For control of payments, including processes of treasury, in the head company of network of drugstores the product "1C: Accounting 8" was used. At the same time the functionality did not support an automated system a number of business processes and they had to be executed in Excel. Approval of payments was performed on paper carriers. Active growth of network and, respectively, data and also need additional the analyst led to a number of problems, in particular:

• staff of finance division had no opportunity to see a remaining balance of the budget for articles;
• there were no formalized routes of approval of payments;
• impossibility to plan and control cash flow on long terms;
• impossibility to see cash gaps;
• big time expenditure on sending to execution of documents for payment.

Full automation of processes of treasury, forecasting of payments, formations of payments on the salary and taxes became a main objective of the project.

Project Progress

Specialists of the central office of First BIT recommended to use the solution - "BIT .FINANS. Management accounting" based on "1C: Accounting 8 CORP" and to carry out integration of systems from used "1C: Payroll and HR Management" for data exchange for automation of process of formation of payments on the salary and taxes.

Within the project specialists of First BIT implemented:

1. Loading of the annual budget and installation of limits by the analyst.
2. Setup of routes of approval of requests.
3. Control on limits at the time of approval of requests.
4. Automatic formation of the register of payments.

Project Results

Key project deliverables became:

1. Increase kontroly on payments for 75%.
2. Approval of the register of payments accelerated for 50%.
3. Reduction of terms cash receipt for 10%.
4. Reduction of cash gaps for 10%.
5. Performance improvement of work of employees of treasury for 15%.