Passed Kaluga Astral to maintaining electronic archive into 1C with the Scan Archive program

On August 15, 2018 the Gendalf company announced the implementing solution "Scan Archive" in Kaluga Astral company.

Supplying the software to the market of information technologies, the Kaluga Astral company regularly automates and simplifies the business processes. So for full control of accounting documents of Kaluga Astral implemented the Scan Archive program developed by the partner Gendalf company.

Office of Kaluga Astral company

Earlier for search of originals of accounting documents it was necessary to go to big paper archive of the company in which also hemmed in folders hundreds of documents of a client service and certification center were stored. The employees who are responsible for the transaction controlled return of the written-out documents. While accountants, moving off in document retrievals, often were not sure whether there are at archive necessary originals.

After implementation of the Scan Archive program paper documents began to be transferred to the scan copy at once when receiving and to be stored in electronic form directly in 1C. 1 operator enters to "Scan Archive" documents – scans, loads and gives to them access to the staff of other divisions "Kaluga the Astral". In base the returned documents are marked in color, and at any moment of them it is possible to browse or unload via the Export button by the set parameters - the name, a type, date that considerably reduces time for preparation for tax audits.

"When there are matters of argument by preparation of acts of reconciliations, it is necessary to address primary documents. And we precisely know if the document is returned by the partner, it is in "Scan Archive". It became much easier to be guided, i.e. it is not necessary "to lopatit" folders any more, and it is rather simple to open 1C and to look whether there is a document according to the act of the rendered services. We have a big document flow and gradually we pass to its maintaining in electronic form. We hope that into 1C and to e-document flow in general will pass other our divisions and most of partners to the standard of control of documents". Elena Anatolyevna Golysheva, chief accountant of Kaluga Astral company