The breeding Swan poultry farm organized document storage in Etla Archive

On August 21, 2018 it became known that at the end of 2017 the Breeding Swan Poultry Farm LLC company made the decision on implementation at the central office of a system of electronic archive, for the purpose of the organization of reliable storage and quick search of documents of factory.

Due to the permanent expansion of production document flow of the company also continuously grows and it becomes more difficult to organize work both with current documents, and with archive. For solving of tasks on the organization of work with documents, at the first stage the decision to implement electronic archive of documents, with an opportunity further to transform it to full document flow was made.

When choosing preference was given to a system with existence of the following functionality:

• convenient and reliable document storage with quick search both on attributes, and on contents of documents;
• possibility of fast and easy setup and system implementation under internal tasks of poultry farm by forces of the specialists;
• simplicity of installation and use of a system on different devices and platforms;
• existence of simple mechanisms of scalability of a system at further expansion of production;
• opportunity further fast transition from the system of electronic archive to an electronic document management system.

In the project progress performed the following works on installation and setup of the IT specialists system:

• created and created the list of required reference books;
• configured cards for the entering, outgoing and internal documents;
• brought to the system of employees and created from them groups and configured access rights for them;
• configured a search form under the subject;
• configured document templates.

As a result of system implementation of electronic archive Etla the uniform storage of documents of poultry farm which allowed the staff of different departments, from any workplace was created, to get access to the necessary documents. Also what very important, allowed the management to increase reliability and efficiency of activity of the company at the expense of an exception of loss of documents and receiving quick access to any information of the company