Electronic archive Etla

The general

The electronic archive ETLA not only the system of conducting archiving, is a full-fledged document management system of the organization, both archive, and workers.

The electronic archive ETLA is a modern, convenient and effective remedy of the organization of the reliable centralized storage and regulated access to all documents of the company. The product can be used both for conducting archiving, and as a fixed asset of automation of work with all documents of the organization.

Advantages

• The centralized and reliable storage of all documents of the organization
• Significant savings of time at document retrieval
• Release of the areas occupied under storage of paper documents
• Protection against loss of documents
• The different access levels of employees to documents of the organization
• Possibility of creation of card files of any objects
• Secure access to documents from any place in the world
• Confidence is that the most modern and effective remedies of automation, attendees at the market are used

About a system

For solving of tasks of accounting, the structured storage, simplification of access to documents and their operational processing the electronic archive ETLA - a modern, convenient and effective remedy of solving of tasks, connected with electronic archive is created. A system can be used both for conducting archiving, and as a fixed asset of automation of work with all documents of the organization.

A system allows to work with legally significant electronic digital signatures according to the GOST P 34.10-2001 standard, to protect information the means which underwent certification of FIPS.

Electronic documents

Often electronic documents are stored in the organizations on computers of employees. In such approach to document storage there are massive faults. The centralized search of the document in the organization is impossible because of need of the address to the person at whom on the computer this document is stored. If it is absent on site, the document access becomes extremely difficult. Because of carelessness of employees or because of fault of their computers, documents can be lost forever. Imprudence during the work with the Internet can lead to leak of confidential information.

The listed problems can be solved by electronic archive ETLA. The centralized storage does the procedure of search of any document transparent and fast. The security of archive allows to protect the organization from information leaks. The automated backup of documents allows to make their storage by the most reliable.

In addition, the ETLA archive is protected from wrong removal of documents. In archive there are 3 levels of removal, and only the system administrator irrevocably can delete the document. Users of archive are separated into groups and can work only with those documents on which they have permission. The archive supports differentiation of the rights to viewing documents, their editing and removal. Our archive fixes the history of work, allowing to learn who and when made these or those actions with the document and also stores all changes of the document, allowing to get at any time access to any of its versions.

Archiving

The archive allows to automate completely archiving in the organization, to organize quick line entry of paper documents from the scanner, using modern methods of automatic recognition of attributes of documents. Automation of all aspects of input of documents in archive, including their automatic naming, numbering and placement is supported. Documents can be added to archive both in the automatic mode, and in the mode of verification of documents by the operator.

The archive also includes all means necessary for automation of work with a warehouse of paper documents, including work with inventories, boxes and affairs. The archive allows to keep track of quantity of empty seats in a warehouse, allows to find quickly arrangement of the necessary affairs in a warehouse, controls terms of issue of affairs, supports identification of objects using barcodes.

A system does possible creation of the archive integrating in itself both electronic copies of documents, and the complete information about storage of their paper originals.

Electronic filing

One of important features of our system – a possibility of the organization of card files for accounting of any kinds of data. Within one archive the unlimited number of card files which allow to get all advantages of the automated accounting including quick search, reliable storage and differentiation of access rights can be organized.

Compatibility

Works with all modern MS operating systems Windows, providing both the classical user interface, and the web client for work via Internet browsers. A system perfectly works in operating systems Linux, Apple MacOS and iOS and also Google Android.