Tekhsnabeksport 2

On the platform "1C: Predriyatiye 8" in 2008 is created the information system allowing to keep accounting and tax accounting under Russian accounting standards and also to prepare the necessary reporting according to corporate account policy of Rosatom State Corporation. As a result of implementation time for preparation of the regulated reporting is more than twice reduced. Duplication of transactions of internal accounting and preparation of the reporting for the controlling state agencies is eliminated. Accuracy of the data, the management decisions used by company management for acceptance is raised.

The new information system was put into operation in 10 months after the beginning of the project. It provided automation of regulated accounting on core activities of the company:

• import export of products
• production (according to the tolling scheme)
• commission activity

In a project deliverable the following tasks are solved:

• Conducting regulated accounting according to requirements of the Russian legislation and corporate account policy of Rosatom State Corporation is automated.
• Automatic obtaining information on accounting data on income and costs on each activity is provided.
• Formation of data on tax accounting taking into account specifics of activity of the enterprise is automated.
• Within conducting uniform accounting policy of Rosatom State Corporation the unified plan of accounts is developed. For timely closing of consolidated financial statements in Rosatom State Corporation (for the 20th working day), in the System of JSC Tekhsnabekspor the mechanism of fast closing of month is created that allows to create accounting reports, balance and the report on "Profits and losses" for transfer to Rosatom State Corporation for the 7th working day.
• Production cost accounting is automated (the company works according to the tolling scheme). Products cost accounting by types of activity, units of production, cost items, service providers and materials is implemented. It gave the chance to analyze and control production costs, to make operational management decisions and long-term investment.
• Accounting of the VAT according to features of the organization is automated that considerably reduced labor costs by reporting and increased the accuracy of calculation of the VAT to distribution.
• Accounting of the financial investments, credits and loans is automated.
• Integration into the "1C: Payroll and HR Management 8" system for automatic data transfer on the salary is carried out. It reduced accounting labor costs by calculation of the taxes connected with activity of personnel. Double entry of data on personnel structure is excluded.
• In a system access rights for the purpose of preserving of confidentiality of information are differentiated.

Project Results:

• The productive and scalable information system on the 1C:Enterprise 8 platform on the basis of which at the next stage it is going to automate a circuit of management accounting is created.
• Accuracy of the data, the management decisions used by company management for acceptance is raised.
• Time for preparation of the regulated reporting more than twice is reduced.
• Risks of emergence of errors in accounting and tax accounting are minimized, the efficiency of reflection of economic transactions in an information system is increased.
• Duplication of transactions of internal accounting and preparation of the reporting for the controlling state agencies is eliminated.

Director of the department of program developments of JSC Techsnabexport Nelyubin Sergey: "As a result of implementation we received a scalable system, with initial basis in the form of regulated accounting in which it is going to expand in 2010 functionality for conducting management accounting, budgeting, management of finance and purchase management and also we will be able to transfer data from systems existing in the company. We are going to integrate on the basis of "1C:Enterprise 8" managerial and accounting that will allow company management to see a detailed picture of a financial status and to quickly make management decisions on the basis of objective data.

Implementation of the first block – automation of regulated accounting - allowed to reduce labor input of accounting transactions and also to increase report generation speed. According to the results of implementation we managed to level substantially influence of a human factor, it is essential to reduce quantity of errors of input. We received the system of regulated accounting with the transparent and easily checked mechanisms and also meeting all requirements of regulating authorities. At the expense of system implementation the efficiency of the prepared regulated reporting increased. The new information system allowed to prepare the reporting according to the uniform account policy pursued by ROSATOM State Corporation. The developed mechanisms allow to prepare timely data for Goskorporatsi Rosatom. The created system assumes further development and improvement, adding of new circuits of accounting"

In JSC Techsnabexport in the fall of 2012 the second queue of the project on automation of management accounting and budgeting within implementation of an end-to-end automated system on the 1C: Enterprise 8.2 platform is complete. The project is implemented in cooperation with 1C-Rarus company. In the first stage (it is complete in the first quarter 2010) the project regulated accounting was successfully automated. Significant completion of the standard configuration "1C: Accounting 8" taking into account further development of functionality and scaling of a system was for this purpose made.

For implementation of the second queue the end-to-end automated system with modules of management accounting, budgeting, management of finance and purchase managements was created.

Sergey Nelyubin, the Director of the department of program developments of JSC Techsnabexport tells: At goal setting and task scheduling of the project we, first of all, proceeded from requirements which sets ROSATOM State Corporation. For example, the essential requirement is fast closing of financial statements – it is necessary to sum up financial results monthly for the 7th working day of the month following reporting. At the same time along with the beginning of new queue of the project the ROSATOM State Corporation began to implement new methodology on formation of the consolidated budget model that also formed the basis of the automated preparation of the reporting, and it also needed to be integrated into the general system. Huge layer of work was connected with automation of procurement procedures according to the industry standard of purchases of ROSATOM State Corporation. Today all working difficulties are overcome, a system works accurately and without failures.

All divisions of JSC Techsnabexport company are united in a single corporate automated system on the 1C: Enterprise 8.2 platform. More than 250 jobs are automated. Daily about 100 active users work.

Today a system allows JSC Techsnabexport company: Keep management accounting In the company the planned and actual budget of income and expenses, the budget of cash flow and the budget of the balance sheet sheet forms. Exercise budget planning and budget control budgeting of divisions is annually carried out To the companies, forecasts of its execution and the plan fact the analysis several times a year form. A system allows to create budgets for articles relating to specific divisions. The budget implementation control exercised daily during the budget implementation period is completely automated - today the automated budget control is made at the time of adoption of obligations, i.e. at a stage of the conclusion of new agreements and contracts (taking into account the fulfilled and planned obligations under earlier signed agreements and contracts). Coordinate the documentation (contractual and contract, requests for payments, standards and regulating documents) electronic approval of contracts, agreements and supplementary agreements Is applied to them, requests for payments, documents of normative character (corporate standards, techniques, provisions, etc.) directly in 1C with conducting regulation of time of approval.

Each document type "is started" along the certain route of approval developed according to the adopted corporate standards and are included in a route both heads, and direct contractors. Besides, a system allows to store all versions and copies of documents. Manage financial flows All payments (the exception makes a non-acceptance write-off) are made only after formation of requests for a funds expenditure now. A system limits carrying out payments if they are beyond the budget and did not undergo control on a procurement procedure according to requirements of EOSZ. Organize insurance accounting a System promotes the organization of timely civil responsibility insurance. Keep account of the financial investments and credits of 1C allows to trace the obtained credits and tranches, to keep their further account and also to work with the payment schedule. To quickly close financial statements According to requirements of ROSATOM State Corporation closing of financial statements is made for the 7th working day. Prepare the corporate consolidated statements the ROSATOM State Corporation imposes requirements for formation of the consolidated statements which are reflected in specially developed "forms of data collection" allowing to consolidate information on the industries. During the second queue of the project about 100 forms are automated that allows to analyze a status of finance of the company in different analytical cuts.

Carry out integration with budget model of ROSATOM State Corporation of JSC Techsnabexport quickly reacts to requirements of ROSATOM State Corporation regarding formation and providing the reporting under budget model according to methodology on collecting of the consolidated budget model. In a system filling with planned and actual data more than 35 budget forms with the subsequent unloading in the Excel file is automated. Organize purchases according to requirements of the uniform industry standard process of purchases according to EOSZ is Completely automated: formation of the annual procurement program (APP), approval of account agreements and contracts regarding observance of requirements to purchases (including concerning their compliance of GPP on type and terms of the procedure, the starting maximum price, etc.), the register of protocols of procurement commission (including maintaining archive of audio of records of commission sessions).