1C: Payroll and personnel of public institution 8

The "1C: Payroll and personnel of public institution 8" program is intended for automation of personnel records and payroll in public institutions in accordance with the legislation of the Russian Federation. The program is easily configured for ensuring requirements of automation of different public and municipal authorities, law enforcement agencies, military units, medical and educational institutions, etc.

In addition to the functionality characteristic of all types of organizations, in the program the specific functionality characteristic is implemented:

• for organizations where calculation of a monetary allowance of the military personnel and also staff of bodies of internal affairs or other executive authorities is conducted;
• organizations where calculation of monetary pay of the public and municipal servants is conducted;
• medical institutions;
• educational institutions of the higher and secondary professional education.

Features

Below the main opportunities of a configuration as of August, 2016 are described.

Personnel records

The personal data storage of the individuals necessary for accomplishment of the regulated calculations and formation of the different reporting is provided:

• Full name, date of birth, floor;
• birthplace, nationality, insurance status;
• data on disability;
• registration numbers (TIN and Insurance Number of Individual Ledger Account);
• data on the identity document, and on unlimited number of other documents (car driver license, etc.);
• contact information of different types (residence addresses, registrations, phones, etc.);
• marital status and family composition;
• data on education, professions, scientific achievements;
• data on different types of an experience (including about northern), prior workplaces, awards;
• data of military accounting.

At change of any data (the Full Name, nationality, etc.) their previous values also remain and considered at a program runtime. Also for all documents and reference books there is an opportunity to keep the change history with preserving of the previous versions (versioning). The versioning gives the chance to understand who when and what changes made.

In addition to the predetermined personal information it is possible to store any additional information (growth, weight, clothing size, etc.) in the program, to attach any files: the photo, the scanned copies of documents (for example, the summary), etc.

The program conforms to requirements of the Federal law of 7/27/2006 No. 152-FZ "About personal data". In particular, the possibility of registration of the events connected with access to personal data and also preparation of a printed form of consent to personal data processing is implemented.

The program allows to register (to make out) different events on the movement of the personnel:

• acceptance of the employee for work (execution of an employment agreement), including in combination, and printing of the relevant order in the unified T-1 form or T-1a and also printing of a standard form of the employment contract;
• personnel transfer of the employee (change of working conditions), for example moving to other division, and printing of the relevant order in the unified T-5 form or T-5a;
• dismissal of the employee (the termination of the employment contract) and printing of the relevant order in the unified T-8 form or T-8a.

On the data entered into the program it is possible to create the personal card of the employee in the unified T-2 form which is partially autocompleted and also the registration form of the scientist in the unified T-4 form and a card reference in form 0504417. The list of staff of organization with a different set of information on them can be created using the report of the same name.

The program allows to register the order on accomplishment of extra work in connection with combination of positions (substitution of the absent employee, expansion of job responsibilities), to create the corresponding printed form and also printed form of the supplementary agreement to the employment contract.

All models of standard printed forms can be edited at the level of the user (for example, to change a font, to insert the drawing or a logo), and in the subsequent they will form taking into account the made changes.

In addition to labor relations, the program allows to keep account of works on civil contracts. Also accounting of individuals, not being the staff of the enterprise, including gaining income is supported.

Maintaining the staff list of the organizations and the history of its change is supported. At the same time for divisions and positions it is possible to specify dates of formation (inclusion in the staff list) and disbandment (an exception of the staff list). On the data entered into the program it is possible to create the unified printed form of staff list T-3 and also to construct different reports on the staff list (for example, for the analysis of its observance).

According to the staff list the planned wage fund (WF) for reflection in reports is calculated. There are reports for comparison of planned and actual WF.

"1C: Payroll and personnel of public institution", edition 3 supports conducting military accounting according to the Federal law of 2/26/1997 No. 31-FZ "About mobilization preparation and mobilization in the Russian Federation" and the Order of the Government of the Russian Federation of 12/25/1998 No. 1541 "About the statement of regulations on military accounting". In the program all necessary data for representation in military registration and enlistment offices form.

Time recording

The program gives opportunities for creation and flexible configuration of working schedules of employees. It is possible to specify a method of filling of the diagram and its property: a five-day week, six days, the replaceable, summed-up accounting, part-time, etc. It is possible to fill out the diagram by any types of use of working time: it is not simple to point appearance time, and, for example, for drivers – working hours to lines and hours of repair (which are paid for different rates) or for mothers – time of breaks for feeding of the child.

There is an opportunity to edit the working schedule of the individual employee in an individual order and also to specify the number of the hours which are actually worked him.

All absence of employees are registered in the program using special documents. In particular, with their help it is possible to prepare printed forms of the order on providing a holiday – both the basic, and additional (the unified T-6 forms, T-6a). Account of a remaining balance of holidays is kept. There is a possibility of planning of the vacation schedule (with drawing up T-7 form). Also there is a possibility of registration of business trips, idle times, unpaid leaves, days of blood donation and other absences. Registration so-called intra replaceable (measured in hours within day, but not in days) otsutstviye is possible.

The program allows to register orders on overtime work, on work in days off and holidays, about temporary suspension of works (simple) and to create the corresponding printed forms.

On the basis of data on the fulfilled and unfinished time payroll calculation is made (charges, time-dependent). Besides, on the basis of these data the sheet of a time recording in the unified forms 0504421 and T-13 forms.

Maintaining in one information base of several production calendars is supported (with different structure of holidays). Such accounting can be necessary if account on several organizations which are in different regions is kept.

Calculation and payroll accounting

The program gives a broad set of opportunities for automatic calculation of charges and deduction. Deliverable charges with in advance configured calculation method (payment on a salary, district coefficient, a single award, etc.) and also created and configured by the user are provided. In the configured calculation formula different types of indicators can be used (permanent, one-time, accumulated, etc.) that allows to cover the majority of scenarios of calculation of charges. For input of values of any indicators of calculation the special document which can be configured by the user according to features of organization is provided.

Registration of such widespread charges as financial support, an award, income in a natural form, etc., it is possible to execute separate specialized documents.

If salary was calculated incorrectly because of missing data on absence of the employee (at the time of calculation in the program the absence was not registered), then when entering such data automatic reversal and recalculation of charges is made.

Automatic recalculation and additional accrual of salary when entering the data influencing calculation "backdating" are also possible.

Calculation of average earnings for benefits on social insurance, for holidays, business trips, etc. (including taking into account indexation of earnings) and also calculation of these charges is implemented. There is an opportunity to configure any charge calculated proceeding from average earnings and also to appoint surcharge to average earnings using the document which is specially intended for this purpose. If when calculating average earnings in the program there are no data on the employee's earnings for a settlement period and these data are entered manually, then they can be used also at the subsequent calculations of average earnings for this employee.

Calculation of deduction for writs of execution is implemented, including taking into account remuneration of the payment agent (mail, bank, etc.), union and additional insurance premiums, there is also a possibility of setup of other any deduction.

Registration of the loans issued to the employees (percentage or interest-free, once or tranches) and their periodic repayment is supported. Automatic calculation of the amount of a repayable loan by different methods (the differentiated, annuity payments, etc.), interest for using a loan and the PIT from material benefit is possible if it is formed.

End-to-end account of all charges and deduction by financing sources is kept. It is possible to set shares of distribution of the main earnings under the articles.

Account of settlement with employees on the added and paid amounts is kept. There is an opportunity to issue advance payment (a fixed amount, percent from a rate, calculation for a half of month), payments during an intersettlement period and on monthly results. Payments are supported both through cash desk, and through bank (on a card within the salary project or on any bank account) and also through the distributor. At the same time the place of payment is flexibly configured up to the specific employee.

For a design of payments through cash desk or the distributor there is an opportunity to create the unified printed forms of settlement and settlement and payment sheets. Registration of deposition not got paid by employees and also write-off of the deposited amounts in connection with lapse of time is supported.

Exchange with banks within salary projects in specially developed universal format is implemented (it is supported not by all banks). Data on the salary transferred to employees, requests for opening of personal accounts by it and their closing can be transferred to bank. Loading of replies of bank is made: confirmations of opening of personal accounts and transfer of salary.

Based on the charges registered in the program, deduction and payments formation of both pay slips, and different analytical reports is possible.

Formation of data for transfer to accounting programs is possible, synchronization of data with the 1C: Budget Institution Accounting 8 program, edition 2.0 is implemented.

Compensation of workers of the budget sphere on NSOT according to the Order of the Government of the Russian Federation of 8/5/2008 No. 583 is supported.

For a position and a position of the staff list it is possible to specify belonging to the professional qualification group (PQG) and appropriate level (PKU). It is possible to enter an unlimited number of scales for different PKG/PKU. At staff changes a system itself will trace change both the level, and group according to the staff list. For change of an employee category the special document "Change of Qualification Discharge (Category) of the Employee" where it is possible to reflect the corresponding fact is provided.

The staff list can also be described in terms of specialties which are necessary for holding the post. At the same time in personnel documents a system can monitor existence of qualification employee categories on the corresponding specialty and offer the stimulating allowance (for qualification category).

When adding a possibility of accounting on PKG/PKU additional indicators of payroll calculation become available (for example, the official allowance, a basic rate of group, etc.). Indicators can be used at the description of charges.

In addition to carrying out mass payrolls "Salary and the personnel of public institution" prepares all necessary unified forms on payroll accounting (according to the Order of the Ministry of Finance of 12/15/2010 No. 173n "About the statement of forms of primary accounting documents and bookkeeping registers applied by public authorities (state bodies), local government authorities, governing bodies of state non-budgetary funds, the state academies of Sciences, the public (municipal) institutions and Methodical instructions on their application") and other necessary reports allowing to obtain information for any settlement period:

• pay slips;
• analytical pay-sheets and codes on charges and deduction;
• pay-sheets (the unified T-51 form);
• pay-sheets (f. 0504401);
• pay-sheets (f. 0504403, the unified T-53 form);
• notes calculations about calculation of average earnings (f. 0504425);
• cards references (f. 0504417) etc.

Accounting of the public and municipal servants

In the "1C: Payroll and personnel of public institution 8" program calculation of monetary pay of civil servants of state bodies of management and also compensation of municipal employees is in full implemented.

For personnel records the institution of parameters of the contract of the government employee and the agreement of the municipal employee is provided. Transfer of employees from the public (municipal) service on the employment contract is supported.

The standard solution gives an opportunity in addition to official salaries according to the substituted positions of civil (municipal) service to charge the civil (municipal) servant a monthly salary according to the appropriated cool rank and also all range of characteristic monthly and other additional payments.

There is also an opportunity to charge additional leave types, provided for the public (municipal) servants by the law, and to conduct experiences in the public (municipal) service.

Specific classification of positions of the public (municipal) servants by groups and categories which is used in the reporting under forms 1-GS, 2-GS, 1-MS, 2-MS is provided in the program.

Mechanisms for automation of all process of employee assessment are implemented: formation of certifying commission and diagram of carrying out certification, starting protocol. All history remains in the employee's card, to trace dates of the forthcoming certifications and it is possible to create statistics in the corresponding analytical reports.

Accounting in medical institutions

"1C: Payroll and the personnel of public institution 8" allows to automate completely personnel records and payroll of employees of health facilities.

Federal register of medics

Interaction with the register through special documents in which data for unloading, in the following volume are prepared is provided:

• the description of additional characteristics of the objects of a configuration classifying them according to dictionaries of medical registers;
• loading of dictionaries of the register;
• unloading of data on the staff list of the organization and personal information about employees in a register format.

Tariffing

The report on tariffing allowing to prepare tariff lists according to report forms of the Order of FMBA of the Russian Federation of 11/11/2009 No. 749 "About the statement of the Temporary order of carrying out tariffing of employees of federal budgetary institutions of health care and social protection of FMBA of Russia" is developed). The report contains several prepared forms, but can be configured by the user manually.

As data sources for the report are used:

• data on the staff list,
• information about the worker,
• data on planned charges of the worker.

For correct display of data on planned charges of employees in the tariff reporting characteristic of indicators of charges in terms of their reflection is provided in tariffing mechanisms.

Work with drugs

Process of obtaining the work authorization with specifics assumes interaction with different external bodies (drugs monitoring body, psychoneurological and narcological clinics, etc.). In detail process of receiving admission is described in the regulating order of FSKN of Russia of 12/29/2011 No. 580. Within reflection of this process in a system are implemented:

• accounting of references of individuals (including from narcological and psychoneurological clinics);
• preparation of a set of documents for formation of a request in trafficking in narcotics monitoring bodies;
• formation of the order on the organization on the admission of personnel to work with drugs. Formation of the order is performed on the basis of data on references of the individuals and answers received from traffickings in narcotics monitoring bodies (results of checks);
• the reporting for the analysis of the personnel allowed to work with specifics.

The functionality for medical institutions constantly extends and improved for satisfaction of more wide range of needs of users.

Accounting of the military personnel and equated to them

The program allows to calculate a monetary allowance of the military personnel and also staff of bodies of internal affairs or other executive authorities.

Registration of the fact of arrival of the serviceman (law enforcement officer) in the order of the commander of a part, taking office and release from it, exceptions of lists of a part is supported. Transfer of employees from military service on service under the contract is possible.

Maintaining military and special ranks, charge of a salary on a military (special) rank and also a full range of characteristic monthly charges is provided in the standard solution.

Accounting of an experience of military (law-enforcement) service and calculation of a monetary allowance is supported.

Accounting in educational institutions

"1C: Payroll and the personnel of public institution 8" allows to automate input of load of teachers and payroll in educational institutions. For this purpose a set of the planned charges and indicators specific to teachers and also the document for load distribution is provided in the program. There is an opportunity to create the charges and to specify that they will be appointed by this document.

Calculation and accounting of the PIT and insurance premiums

In the program calculation of an income tax (PIT) and insurance premiums in off-budget funds (the Social Insurance Fund, RPF and FCMIF) according to the current legislation is implemented. There is a possibility of registration of income of individuals, not being the staff of the enterprise and also the income of the employees who are not connected with compensation (prizes, gifts, etc.) for the purpose of calculation of the PIT and insurance premiums for such income.

When calculating the PIT the employee's right to personal, property and social deductions which has the right to provide the tax agent and also deductions to specific income types is considered. Calculation of a tax as at the rate 13, and 30, 35, 9 and 15 percent is implemented. When calculating special statuses of the taxpayer are considered (the nonresident; highly qualified foreign specialist; participant of the program for resettlement of compatriots; the crew member of the vessel registered in the Russian international register of courts; the refugee or been granted provisional asylum in the territory of the Russian Federation, etc.) and also special income types (dividends, prizes, etc.). Account both the tax calculated and withheld, and transferred into the budget is kept. Formation of the register of tax accounting for the PIT with detailing to a payment date of specific income and also references in form 2-NDFL for providing in IFTS and to the employee, forms 6-NDFL is supported. On the divisions registered in tax authorities as isolated, separate account of income and the amounts of tax is kept.

There is a possibility of calculation of insurance premiums as on a standard rate, so on all lowered rates, including on rates for members of crews of sea vessels and druggists. Calculation of additional contributions in RPF for members of flight crews, miners and for the employees busy on harmful and hard work is supported. The nationality (the insurance status) of the person is considered (foreigners, constantly and temporarily living, temporarily staying and also highly qualified foreign specialists and recognized by refugees, etc.). Based on calculation creation of a card of accounting on insurance premiums is possible.

All features of calculations for the organizations of the Republic of Crimea and Sevastopol are maintained.

Filling of all reporting regulated by the relevant laws is automated:

• the quarter reporting in RPF, including data of the personified accounting: RSV-1, RV-3 forms adjusting SZV-6-4 forms (including ADV-6-5), SZV-6-2, SZV-6-1 (including ADV-6-3);
• ADV-1, ADV-2 and ADV-3 forms; SZV-M and SZV-K; DSV-1 and DSV-3; SPV-2 for RPF;
• the quarter reporting in the Social Insurance Fund (form 4-FSS);
• the data represented to the Social Insurance Fund within a pilot project (transfer of an obligation for allowance payment directly to the Social Insurance Fund);
• forms of statistical reporting: P-4, P-4 (NZ), MT (micro), PM, 3-F, ZP-Zdrav, ZP-Kultura, ZP-Nauka, ZP-Obrazovaniye, ZP-Sots.

The reporting can be created as in paper, and in electronic form. At the same time sending the reporting to relevant organs via secure channels of communication directly from the program using 1C Reporting service is possible.

1C Reporting service

The possibility of submission of reports on the Internet by means of the special telecom operator authorized by 1C Company is provided in the program. The principle of submission of reports through electronic communication channels consists in preparation of necessary forms of the regulated reporting in the program, their signing by the electronic signature (ES) of the subscriber, enciphering (by means of the user of the program cryptoprovider who is in addition set on the computer) and the subsequent sending to regulatory authorities.

Preparation, unloading in electronic form and sending to regulatory authorities using 1C Reporting of documents of information exchange with regulatory authorities (notifications, messages, statements) are supported.

Taxi interface

According to 1C Company, the interface of a configuration — Taxi — increased convenience of work with the program in comparison with the previous versions. Distinctive features of this interface are:

• large print;
• maximizing a working space on monitors with the different permission;
• modern design;
• comfort of work of users for a long time;
• convenience of navigation due to use of auxiliary panels (Tools, Favorites, History, etc.);
• an opportunity to independently design the working space;
• quick entry on a line;
• possibility of adding of new elements of reference books directly in the selection list.

Service opportunities

The program gives service opportunities:

• full-text search for data – search of any text on all objects of a configuration (documents, reference books, etc.);
• loading of the address qualifier, qualifier of banks;
• preparation of the letter to department of technical support and also other opportunities.

Technology features

The "Salary and Personnel of Public Institution" configuration is developed on the 1C:Enterprise 8.3 platform and uses its following features:

• support of work in regime of the thin client and web client,
• abilities to manage interface of the program and separate forms,
• transfer of the main "computing" load of the server and economical use of resources of the client.

The "Salary and Personnel of Public Institution" configuration supports work in a cloud — on the Internet in model of service.

Distinction of versions

In comparison with PROF version the basic version has a number of restrictions (data for August, 2016):

• accounting of several organizations in one information base is not supported; at the same time it is possible to keep account of several organizations in separate information bases;
• configuration change by the user is not supported, it is possible to apply only a standard configuration and to set its updates;
• along with one information base only one user can work;
• work in the client-server option is not supported;
• work in regime of the web client is not supported (on the Internet);
• work in regime of the thin client is possible only with file information base;
• work of the distributed information bases is not supported;
• COM connection and the Automation-server are not supported.

2016: Release

1C Company announced the beginning of sales since August 8, 2016 of boxed and electronic deliveries since August 22 of the "1C: Payroll and personnel of public institution 8" software product in the basic version and PROF version.

With respect thereto the company also announced removal from sales since August 8, 2016 of the following products:

• "1C: Payroll and budget institution staff 8" (4601546097965)
• "1C: Payroll and budget institution staff 8 (USB)" (4601546056658)

As stated in the message of the company, the products "1C: Payroll and personnel of public institution 8" replace the products which are released on the basis of the "Salary and Budget Institution Staff" configuration in the nomenclature of products of 1C Company.

In the "Salary and Budget Institution Staff" configuration until the end of 2016 it is going to implement support of changes of the legislation and correction of the revealed errors.

Users of the "Salary and Budget Institution Staff" configuration are recommended to switch to edition 3.1 "Salary and Personnel of Public Institution" configuration above.