EAE-Consult: Solutions on corporate content management

Solution portfolio EAE-Consult for corporate content management (ECM, Enterprise Content Management) covers all complex of business challenges, including documentary providing a management activity, legally significant electronic document management, electronic archives, knowledge management. Also the company offers a broad spectrum of consulting services on corporate content management from formation of strategy of information management and knowledge to recommendations about the choice of an optimal solution.

The main business applications on the basis of ECM offered by EAE-Consult company (for October, 2018):

• The legally significant electronic document management (EDM) with control, supervisory and authorized bodies:
  • transfer of tax declarations and the reporting in accordance with the legislation of the Russian Federation in FTS to them RPF;
  • information transfer on the exchange according to off-exchange transactions according to the legislation.

• Legally significant ED of primary accounting in accordance with the legislation of the Russian Federation:
  • document flow between subsidiaries;
  • document flow with external partners.

• Electronic storage of primary documents for the General Service Centers (GSC).
• Documentary ensuring enterprise management:
  • office-work;
  • processing of the entering, outgoing and internal documents.

• Documentary ensuring activity of the enterprise:
  • information security and access control;
  • contracted work;
  • legal support.

Experience of implementation and maintenance of ECM systems by EAE-Consult company in the Russian Federation (for October, 2018):

• Standard corporate solution on document flow and office-work:
  • more than 14 thousand users and more than 50 child organizations of holding;
  • 6 main business applications (Office, Agreements, Orders and Instructions, Memos, Board, Mobile application).

• Standard solution electronic storage scan images of primary documents:
  • about 2 thousand users, more than 30 child organizations of holding;
  • about 15 million documents;
  • more than 800 document types;
  • the daily additional volume of new documents — more than 30 thousand;
  • the total amount of a DB — more than 14 Tbyte;
  • over 30 points of scanning and preprocessing of information in more than 30 cities of Russia.

• The standard solution on legally significant electronic document management (YuZEDO) of primary accounting documents
  • comprehensive control of processing of ED with maintaining the register of all transferred ED;
  • full-scale support of processes of approval of ED;
  • process automation of signing of ED, including mass signing;
  • a binding of system documents in ISU to visual images in electronic archive;
  • support of the multioperator scheme.

• The standard solution on electronic document management from FTS and RPF.

Features of implementation of the solutions ECM:

• Formation of uniform base of documents on the principles of a uniform source of information used by different business applications.
• Use of the high-available failsafe scheme of storage on the basis of industrial technologies of IBM.
• Unification and standardization of processing procedures, storages and movements of the documents used by business applications on the basis of creation of corporate services.
• Implementation of integration solutions with the most widespread types of the accounting systems (1C, SAP).
• Use of technologies of pro-active functional monitoring of all a component in work of business applications.

Direct economic effects

• Decrease in labor costs due to automation of routine transactions for 30%.
• Cutting of costs for delivery and transfer of documents for 90%.
• Cutting of costs for document storage for 40%.
• Possibility of task allocation on the level of required qualification and cost of resources.