O'Kay deploys Microsoft ERP system as part of large-scale digital transformation

2021: Migrating reference data to Microsoft Dynamics AX 2012 R3

O'KAY is systematically implementing a project on the digital transformation of the business and IT landscape in partnership with Korus Consulting Group. The company has transferred reference data to Microsoft Dynamics AX 2012 R3, which helps the retail network qualitatively manage items, assortment and prices in stores throughout Russia. O'KAY and CORUS Consulting continue to develop the system and are preparing to launch a project to transfer commodity cost calculation to ERP. This was announced on April 8, 2021 by Korus Consulting.

Previously, the retailer introduced the Microsoft Dynamics AX 2012 ERP system, which ensured the uninterrupted operation of more than 17 thousand users, and as of April 2021 is developing this solution. The current task of the project team was to transfer the reference data management processes from the previous ERP to the platform.

KORUS Consulting split the migration process into three stages in order to reduce the risks and burden on the system, especially during the high season in retail. The first stage included a directory of nomenclatures and related information (barcodes, alkocodes, shelf life, consumer properties, etc.). The project team implemented master data management processes in terms of working with assortment and supplier prices.

As of April 2021, KORUS Consulting launches the second stage of the project and transfers the "loading point" of retail and stock prices to ERP. At the third stage, specialists implement in the system the processes of maintaining specifications, calculating the minimum retail and purchasing value, monitoring the prices of competitors and managing clusters. The IT company integrates ERP with a planning management solution and a financial and accounting system in terms of maintaining counterparty directories and contracts.

'O'KAY 'continues to develop Microsoft Dynamics AX 2012. Master data migration is only part of a large transformation of the retail network, but the quality of this project is important for the coherence of the IT ecosystem. After the migration of data, the management of the nomenclature, prices and product range in stores throughout Russia takes place entirely in the new ERP, which makes the process convenient for users, "comments Stanislav Bushkov, project manager of the O'KAY direction of KORUS Consulting Group of Companies.

Earlier, the KORUS Consulting team transferred three O'KAY distribution centers to Microsoft Dynamics AX 2012 and performed integration with WMS the system. Manhattan SCALE This allowed us to close the product circuit and provide the retailer with constant information access to balance information, effective supply planning and distribution of products across the network.

The transformation process continues: in the near future, a project will be launched to translate the calculation of the commodity cost of Microsoft Dynamics AX 2012. In the future, it is planned to transfer and complete integration with other IT solutions of the retailer into ERP: forecasting, pricing, accounting for the requirements of EGAIS and personnel management, as well as WMS in terms of directories.

2018: Migrating business processes to Microsoft Dynamics AX 2012 R3 platform

On November 14, 2018, the company KORUS Consulting"" announced the transfer business processes trade of the network O'KAY"" to the platform. Microsoft Dynamics AX 2012 R3 On the basis of the system, as of November 2018, all hypermarkets of the network are already operating - in and, St. Petersburg To Moscow as well as in retail outlets, and Tyumen Yekaterinburg other cities. Russia

In 2015, O'KAY began the process of comprehensive business transformation in parallel with the complete reorganization of the IT infrastructure in order to bring the company's business to a higher level. The large-scale transformation, in addition to the reference information systems, affected all network processes that control the information base and advertising campaigns, store clustering, assortment, category and financial planning, pricing, shelf space and purchases, mutual settlements with suppliers and sales forecasting.

KORUS Consulting Group of Companies became a partner of the project on transforming the IT infrastructure and implementing the ERP system in retail. The company introduced the optimal combination of advanced IT solutions, and proposed leaving Microsoft Dynamics AX as the core using the 2012 R3 platform version, which allows you to fully automate all key retail business processes. As of November 2018, the system supports a large number of operations and a huge amount of data, ensuring the uninterrupted operation of over 17,000 users.

KORUS Consulting specialists developed an integration module that allows you to exchange data between versions of the ERP system almost online and, for example, see the history of operations.

The joint project team, consisting of employees of KORUS Consulting and O'KAY, moved the processes of all stores in the network from Microsoft Dynamics AX 4.0 to AX 2012 R3, optimizing current business processes and introducing a number of new ones.

The ERP system fully complies with the requirements of O'KAY. Providing support for automation of subject areas of activity, each module is focused on solving a certain group of tasks: procurement management, inventory control, personnel management, etc. This was achieved thanks to the joint work of KORUS Consulting specialists and store employees who know the full process cycles and their relationship not only in theory, but also in practice.

The built system allows you to perform most of the operations in stores using data collection terminals (SDTs), which increases the speed (for example, acceptance processes or printing price tags) and the accuracy of planning in the replenishment processes of the trading room. The implementation of the adjustment and markdown process through TSD, as well as integration with the POS system, has increased the speed of obtaining information about current balances, including online. The easy-to-use interface allows you to perform operations faster, which helps you manage your employees' working hours more efficiently.

During the project, a unified system was created for the formation of tasks for the execution of operations, their distribution to the appropriate categories of store employees and central control over their execution. The task management system, equipped with operational data and wide analytics, allows, seeing the entire life of the store "like a palm," to perform routine operations in a timely manner and respond to process failures. Also thanks to the system, the efficiency of each employee of the store is growing, which will be reflected in the KPI system in the future.

"Continuous improvement of business processes, including in the field of IT, is a necessary measure for the stable development of the company. As a consumer company, we understand the need to implement a stable and scalable IT platform, such as Microsoft Dynamics AX. " ' Tariel Bokuchava, IT Director of O'KAY GK '

After the pilot launch in October 2017, the process of replicating the solution to the entire hypermarket network began. The project was carried out by the joint team of O'KAY and CORUS Consulting. One team of specialists set up the system and migrated data for hypermarkets, the second part of the team provided tasks to support users right in the store: trained staff and helped with the use of the ERP system. The replication project was completed within 5 months, in full accordance with the original project plan. As a result of the project, stable and uninterrupted operation of the system was ensured in all divisions of the company. Microsoft Dynamics AX 2012 allows you to significantly optimize processes and achieve high results in the financial and economic activities of O'KAY.