IAL Ial Finance (1C: Document Flow 8 CORP)

2019: Automation of accounting based on software "1C: Document Flow 8 CORP"

Field of activity of IAL Finance LLC - an operating lease of cars. For the organization the organization of accounting and document storage by the management of IAL Finance LLC the decision on system implementation of electronic document management was made.

As a basis for creation of an information system the 1C: Document Flow 8 CORP software product answering to all assigned tasks was selected. As the company integrator the data center "1C-Rarus" having wide experience of automation of accounting based on the software products "1C:Enterprise 8.3" was selected.

Work progress

Specialists 1C-Rarus perform the following works:

• Software installation on the customer's computers is made;
• Collecting and requirement analysis of the customer to an automated system is performed;
• Planning of stages of works, drawing up job schedule;
• Methodical ensuring and technical implementation of specific features of accounting and management in the automation system of specific features of accounting.

The following works on setup of a configuration are also performed:

• Setup business of processes is made: 10 business processes of approval of documents of separation on document types, issues of activity and to different other conditions are configured: on the author, the head, the folder of the agreement and also approval of partners of automatic control of attachment of files.
• More than 100 numerators depending on an issue of activity and a document type are configured.
• Mail notifications of tasks, the termination of validity period of documents are configured.
• To all users mobile application for review of tasks through it and control of approval of the documents was configured.
• Storage of files is configured in the most information base.
• The production calendar for establishment and control of term of tasks in the working days is configured.
• Interfaces and sets of user rights are created: access rights on 10 divisions of the company are configured;
• The user and administrative documentation is developed;
• Initial tunings of the program to start accounting are performed;
• The help when entering opening balances is rendered;
• Data transfer from the previous automation systems is performed: NSI and archives of files are transferred;
• Personnel training to work with a system is provided.

Results

According to the results of the project 45 jobs are automated. As a result of use of the 1C: Document Flow 8 CORP software product the single database of storage and accounting of documents is provided, time for approval of documents was reduced. Work of users was systematized and disciplined.

The Following Functions Were Automated:

• Document flow (ECM)
• Maintaining nomenclature of affairs
• Office-work
• Work with citizens' appeals
• Accounting of agreements
• Accounting and control of execution of instructions
• Accounting and document storage
• Time recording

Effect of implementation

Reduction of routine work Increase in transparency of accounting Reduction of manual transactions