"The St. Petersburg state institute of psychology and social work" implemented the intranet portal

2019: Implementation intranet portal

On January 20, 2020 the St. Petersburg state institute of psychology and social work (SPBGIPSR) announced implementation the intranet portal based on the solution Bitrix 24.

To create space for comfortable and fruitful communication between teachers, methodologists and students and also for simplification of solving of tasks, connected with creation of educational process, the Academic Council of Institute made the decision to implement the intranet portal.

Except standard requirements to a system, such as functionality, convenience, flexibility, implementation cost and supports, at Institute was many unique requirements connected with specifics of work of educational institution.

Instead of clients, orders and advertizing campaigns the Institute works with students, schedules, laboratory works and estimates. The schedule and the curriculum of each student are individual, and are formed dynamically according to the selected objects (a so-called "Educational trajectory"). Delivery of laboratory and term papers, certification estimates, additional materials and recommendations, communication between the student and the teacher – it was necessary to select the platform which will be able to adapt under difficult specifics of work of educational institution.

Taking into account thousands of external users of a system, the higher education institution needed a reliable, failsafe and functional system in which work at the same time will be simple and convenient for any first-year student.

As a result of comparison of solutions SPBGIPSR presented at the market stopped the choice on Bitriks24. During a preseyl specialists "Arth" showed Em Xi how the solution can be adapted for needs of Institute and helped to plan step-by-step development the intranet portal that allowed to close quickly the vital issues and to gradually develop possibilities of the portal, having lowered load of the budget.

The educational portal is developed based on "1C Bitrix: corporate portal". The portal is the official instrument of communications and formations of a number of important documents, such as sheets and references. Use of the portal is the compulsory provision of training at institute.

To all new students automatic problem definition is executed: sample tasks about filling of a profile, the choice of an educational trajectory and disciplines then to methodologists tasks about the adoption of fixing of disciplines to students come treat.

In SPBGIPSR the concept of individualization of learning process is developed. Students have an opportunity to influence the content of the training, to select that set of disciplines and practical lessons which are most interesting to them.

For a choice design students create the request in a personal account on the Educational portal.

The business process started at the same time helps to approve individual training programs taking into account "capacity" of teachers: the maximum number of students whom they can take to themselves in group.

The schedule is formed on the portal, all changes are automatically displayed in calendars of the users connected with an event. Changes of the schedule (objects, numbers of audiences, time) are displayed in the form of notifications in a personal account of the student, and at his desire – go using SMS.

"The module of schedules became one of the main calls of this project. The schedule at each student the, any inaccuracy during the session can become the reason of a personal tragedy, timely mailing of email - and SMS notifications is vital. Taking into account that students in higher education institution several thousands, a task was quite uncommon", 'Anton Guryanov, the CEO Em Xi Arth noted'

Using the portal students approve with teachers of a subject of future works, send ready works for check, discuss necessary completions, receive estimates and admissions to the next stages of training.

If the teacher has questions or notes to work, he can leave the comment before puts down a mark. Information on receipt of the comment arrives to the student through notifications on the portal and SMS.

The functionality "My estimates" allows each student to see results of his educational activity - offsets and examinations.

On the My Estimates page the table with the following fields is placed:

• Name of a subject
• Assessment - result of offset/examination
• Date of certification - date of certification of offset/examination
• Certification form - offset / dif. offset/examination
• Discipline volume
• Semester

For each discipline and practice on the Educational portal special virtual groups - the Work Areas of Disciplines (WAD) are created. Work Areas of Disciplines integrates students of educational group and the teacher. Within work area students see the calendar of the schedule, important declarations, contacts of methodologists which are assigned to them. Situations of change of methodologists are provided.

In Work area it is possible:

• write a question or the message which will be seen by all participants of ROD - classmates and the teacher
• discuss a training material or place files on discipline for all participants of group
• browse the educational documentation placed by the teacher, tasks for independent work, slides and other useful information

For communication with any user of a system - the classmate, the teacher or the methodologist - it is possible to use the built-in chat.

Reminders at the choice and delivery of disciplines, check of works, changes in the schedule occur through email, the portal and SMS.

Personal data of new students are entered in the Active Directory. According to the selected training trajectory accounts are distributed on educational groups which a system generates automatically.

Integration with the ERP system for higher education institutions Galaktika provides display on the portal of data on estimates, current agreements, personal orders and the movement (transfer, transfers, admissions, etc.), gives an opportunity to make out requests of different categories in administration of higher education institution.

When the student uploads the work on the portal, automatic check of detection of text loans thanks to integration through API with the Russian internet- a system "Anti-plagiarism" is executed.

In a personal account of the teacher near each work the % of uniqueness of the handed-over work is displayed. In the text it is possible to see what parts are copied from external sources. At low quality of its work it is possible to send back for revision at once.

In a project deliverable at institute the convenient and functional system which facilitated work of teachers, methodologists and students was implemented.

"The project is rather difficult and labor-consuming, and joint work over it is conducted not one year. Nevertheless, using Em Xi's employees of Arth we managed to automate the impressive number of workflows and by that to remove a part of routine work from employees", 'Yury Petrovich Platonov, the rector SPBGIPSR noted'

According to SPBGIPSR, students appreciate an opportunity to obtain all necessary information online, including to communicate with teachers and to instantly receive notifications on the important events connected with educational process.