"Salekhard airport" implemented the ERP system for management of financial and business activities

2020: Implementation of the ERP system for management of financial and business activities

On March 23, 2020 it became known that Salekhard Airport implemented the ERP system for management of financial and business activities on the basis of 3 solutions on the 1C:Enterprise 8 platform. In a project deliverable the airport keeps the separate expense accounting on types of service, the accuracy of cost accounting grew and costs decreased. All processes connected with approval and the adoption of agreements and other documents accelerated. Terms of preparation of the reporting were reduced from 2-3 weeks to 3-5 days.

According to the company, for maintenance of necessary capacity the airport needs well debugged schedule system of work of airport services, special equipment and cars. When account of rendering services is kept in separate programs or at all manually, it is difficult to enterprise to plan and control the current activity.

So in JSC Salekhard Airport using the IC "Airport" the daily plan of flights was traced and loading of the airport was planned. Only paper forms were transferred to accounting. On the basis of these forms the summary register gathered and acts of AS were exposed, further accountant officers created acts in the IC " Infin.management ". Because of accomplishment of all transactions manually transition from quantitative indices to amount-based, from operational accounting to accounting, was slowed down.

In " Infin.management " accounting and cost accounting were kept. Algorithms of cost accounting made a start from information entered in the program. In special massive Excel tables coefficients with percent on which expenses of these or those divisions were distributed treated. Employees had no confidence in exact calculation of cost value of services, settlement with suppliers and customers was not fully controlled.

The industry reporting was considered manually, at the same time the reporting by order of No. 303 and form 67-HECTARE was not prepared. Account of overalls was kept on special paper cards. Only the issued overalls were fixed, issue could not be planned.

Because of incorrect data entry there were difficulties with calculation of property and transport taxes. In general preparation of the regulated and management reporting took a lot of time.

The decision to construct a management system for financial and business activities of the airport on the basis of programs "1C: ERP Enterprise Management", "1C: Document Flow CORP" and "1C: Motor Vehicle Management" was made. As the contractor selected IT- the company "GENDALF" from Rostov-on-Don.

A system provided the notable growth of productivity of work and provided effective and convenient tools for development of the airport.

The module AMS in 1C:ERP allowed to automate accounting of operational activity of the airport: data loading of SPP from the system Airport, accounting of these maps orders and commercial loading, formation of acts of AC. Services in acts of AS automatically are calculated according to the rules configured in Price list. On the basis of the entered acts of AS the summary act in accounting for exposure to the customer forms. Documents are distributed on divisions in which employees enter the quantitative data in the program. Financial ekonmicheskaya the service (group of settlement) creates the documents "Act of AS", accounting svodno in a decade creates the documents "Service provision act" on the basis of the entered acts of AS. And already further bills are made out airlines to receive from them revenue.

Using this module resources on introduction of data and calculation are optimized - ordered information input in a system is adjusted, its accuracy increased. Control of reconciliation of data on quantitative and amount-based calculations of operational activity, transfer of these data in accounting increased.

Cost accounting is implemented according to the legislation and account policy of Airport of Salekhard, on algorithms, usual for the employees. But they received thinner tools on cost management. Rules for apportionment of expenses on cost value of one or several types of service were configured. Calculation of non-standard allocation bases – on revenue, in proportion to the specified coefficients and expenses according to the list of cost items is automated. At the same time selections on types of service taking into account or without divisions are supported. Depreciation of different fixed assets can be also distributed by different rules and on different types of activity. For example, depreciation of a ladder can be directed on cost value take-off landing. It influences detailing of the economic analysis.

According to a system also the industry reporting is autocompleted. Income and expenses on types of activity are considered: aviation (take-off, landing, service of passengers, ensuring aviation security, etc.) and not aviation (for example, work of hotel in the territory). The industry reporting matches accounting at once. In addition for reporting according to requirements of the Order of the Ministry of Transport of the Russian Federation of December 5, 2011 No. 303 after standard closing of month detailing of cost value of types of service on processes is implemented. Services share in proportion to labor input which is calculated by economists. Respectively, labor input percent on processes are entered into the system. Such rules for apportionment are configured once.

The transparency of cost value of services is provided. Cost accounting significantly became simpler, its accuracy increased. There was an opportunity to quickly control expenses of the enterprise and to take measures to their decrease.

Also according to industry rules of law in the field of labor protection and regulations of the airport accounting of overalls, uniform and individual protection equipment (helmets, helmets, the warmed footwear and suits) is configured. Issue of overalls to people at certain positions is appointed. Using functionality standard 1C:ERP it is considered upon to whom what is issued and as to amortize, move, return back these clothes on a warehouse, to write off if it was not worn. And using modifed functionality it is possible to trace that had to be issued. Standards of issue of overalls – in what division at what position receiving overalls is necessary to the employee are entered. The reporting for comparison of the plan and the actual issue is prepared. It is possible to check terms socks and to understand whether in complete volume overalls are delivered. If the storekeeper reported more overalls, than is intended to the employee, to him warning is displaid that overalls are issued much to exclude errors. Also in the program it is possible to create the report and to look at what overalls next month terms socks expire, and in advance to plan replacement.

After the solution at the enterprise of a problem of separate accounting of income and expenses for types of activity a number of accounting blocks was closed: accounting closing of month (accounting records), closing of month in tax accounting (the declaration of income tax), separate accounting of the VAT, the industry reporting. All reporting is prepared in 1C:ERP now, is autocompleted and given from a system. Terms of preparation of the reporting were reduced from 2-3 weeks to 3-5 days.

In 1C:ERP "Salekhard Airport" in full keeps separate account of the VAT. All information on the adjustments, returns and economic transactions influencing accounting of the VAT is registered in a system. To cameral check the purchase ledger, the sales ledger and the declaration on income tax form. Expenses are carried on the leviable and free VAT to types of service or remain distributed. At the end of the quarter a system allows to consider the distributed VAT: what part take to offset and what to write off for costs. If at first materials accepted on a leviable cost type, and then it turned out that they need to be spent for free, there are situations when it is necessary to recover their VAT or, on the contrary, to include in cost. In a system it is fulfilled, and all account is kept fully.

Regarding income tax leviable and free income and expenses with formation of necessary movements on deferred tax assets (obligations) and permanent differences are also reflected. Calculation of income tax and filling of the declaration is automatic.

Necessary information and on other taxes is entered into the system. Standard mechanisms for charge of the property tax, a transport tax and formation of the corresponding declarations are used. When forming a transport tax payments in the Platon system are considered. Taxes are calculated automatically and correctly.

The standard subsystem of personnel records and payroll calculation is implemented. Which main used charges became: payment on a salary, payment of overtime, the stimulating payments and allowances, allowances for harmful working conditions, the northern allowance and district coefficient.

Effective management of motor transport is adjusted. Individual forms of waybills are developed. The statement and processing of waybills and also requests for vehicles takes twice less time now, than it was earlier. The system of accounting of consumption of fuel and lubricants taking into account seasonality is implemented.

Standardization of the normative reference information allowed to eliminate discrepancies at the order and acceptance of spare parts and supplies. Managers quickly create purchase plans taking into account stock balance. Select optimal suppliers of goods for their reliability, the history of deliveries, criteria of urgency of execution of orders, territorial or to other any signs. Time for approval of purchase plans is significantly reduced. All this allowed to provide permanent existence in a warehouse of required spare parts and supplies.

System implementation of electronic document management accelerated all processes connected with approval and the adoption of agreements, the internal and also entering and outgoing documents. To each participant of such process certain time for approval of the document is allowed. In case of absence any of persons, responsible for signing, its powers are automatically delegated to an employee group with similar competences and job responsibilities. Acceptance of management decisions on providing special conditions for agreements (the list of the rendered services, payment deferrals, the periods of drawing of accounts and acts) was reduced till several o'clock though earlier this process could take several days. All document revisions are stored in electronic form now. Loss of documents by transfer between departments is excluded.