Institute of physics of durability and materials science of the Siberian department of RAS (1C: Document Flow of public institution)

2019: 1C: Document Flow of public institution

Project Objective

System implementation of electronic document management 1C: Document Flow of public institution with setup of integration with the accounting systems 1C: Budget Institution Accounting of Edition 8., 1C: Payroll and the personnel of public institution of edition 3.1

Large volumes of internal and external documents which needed to be systematized, brought into accord to internal regulations of institute became basic reasons of project implementation of automation of office-work Project Tasks:

• Reduction of search time of documents due to building of processes of work with agreements and correspondence.
• Business process automation, connected with transition to EDMS, automation of the mechanism of their accomplishment and control of execution of instructions;
• Systematization of storage and document retrieval using the system of barcoding,
• Simplification and storages of paper documents due to existence of operational electronic archive;
• Reduction of time expenditure on routine transactions with documents (creation, search, approval, etc.), use of mobile application to EDMS, and, as a result, acceleration of all business processes of Society;
• Ensuring accumulation, management and information access.
• Ensuring control over discipline and sense of duty of employees;

Project Steps

1. Carrying out express inspection of institute, drawing up and approvals of technical specifications.

2. Inline tuning of a system: Creation of accounts of users of a system, formation of unique roles of users, setup document types, access rights, folder of internal documents.

3. Setup of integration of the accounting systems 1C: Document Flow of public institution and 1C: Budget Institution Accounting of Edition 8., 1C: Payroll and personnel of public institution of edition 3.1

4. Carrying out user training of a system, drawing up instruction and lessons of a videobucheniye of work with software.

5. Trial operation. Maintenance of trial operation, introduction of amendments for roles: CEO, head of laboratory.

Project Results

• Processes of a contracted work are automated: from preparation before termination. The electronic archive allowing to find quickly is created and to safely store documents
• Time for preparation of orders and orders is reduced. The performing discipline is increased. Memos are created and processed on uniform templates.
• Important documents are processed and go just in time, are not lost on tables of employees, approval process accelerates.
• Control over an adherence to deadlines and project budgets of the company is simplified. Meetings take place more productively: according to the results of easy to monitor execution of solutions