The main library of the Altai Territory automated document flow on the basis of the SED "Delo"

2020: Implementation of SED "Case"

In, Altai Territory electronic document management system "DELO" developed by the company, it is EOS actively used not only in regional authorities, but also in institutions subordinate to it. So, at the end of 2020 EDMS Altai Regional Universal Scientific Library named after V.Ya. Shishkova. , the Implementation of SED in the main regional library - the project of the company "" joined the number of users. COP-Consulting This was announced by EOS on June 30, 2021.

Before the introduction of the SED, the entire document flow in the library administration was carried out on paper. The bulk of the "paperwork" fell on the shoulders of the secretary, who recorded incoming documents in the journal and handed them over to the director for consideration. After that, he made a copy of the document with the resolution of the head and brought it to the executor.

Having estimated the time and resources spent on these works, as well as their current effectiveness, the management of the institution decided to switch from paper to electronic document flow. KS-Consulting specialists were tasked with implementing the SED in such a way that the exchange of documents accelerated, the need for paper registration journals disappeared, and tracking the deadlines became more convenient and transparent.

Installation of SED "DELO" was carried out by the customer's employees, and system configuration and user training were carried out by KS-Consulting specialists. Individual training was conducted for the secretary and systems technologist. The remaining users completed a two-day group course.

As a result of the introduction of SED DELO, the following processes are automated in the library administration:

• registration of documents;
• digitization of incoming correspondence;
• review of documents and adoption of resolutions;
• transfer of documents for execution;
• control of documents execution dates.

In addition, on the computers of all users involved in document management, the application "Document Monitoring" is installed, which helps to timely receive information about new documents and orders without entering the SED. This is KS-Consulting's own development. A license has also been purchased for the "Scan without recognition" option to digitize incoming documents when they are registered and attach scan copies to cards in the system.