Gazprom dobycha Nadym automated archive office-work based on the product "LanDocs"

May 20, 2015. The LANIT company announced creation of a system of electronic archive of large gas company Gazprom dobycha Nadym LLC. As information and technology (IT) providing the standard solution developed by specialists of LANIT company for automation of departmental archives and archive divisions "LanDocs was used : Archive".

Goals and Objectives

Gazprom dobycha Nadym and LANIT for several years jointly work in the field of automation of the documentary ensuring management (DEM) of the enterprise. The LanDocs system is unrolled more than in 2500 workplaces Gazprom dobycha Nadym.

Automation of archive office-work was continuation of purposeful strategy of creation of an effective system of preschool educational institution in the gas company. Now in a corporate system of electronic document management complete lifecycle of documents is supported.

Characteristic of paper archive "Gazprom dobycha Nadym" - intensive use of archive documents by structural divisions. System implementation of electronic archive (SEA) will allow to simplify access for employees to information, to accelerate document retrieval, to increase reliability of their storage and physical safety and also to lower total costs on archive storage.

Result

The system of electronic archive was created on the basis of the standard solution "by LanDocs: Archive", the maintaining archive of the organization providing automation of functions.

The electronic archive is integrated with the operating electronic document management system in which procedures of formation, approval and the approval of delivery inventories and transfer of electronic documents in archive are automated. In it settings of the procedure of automatic registration of inventories, affairs and documents are implemented.

Personnel Gazprom dobycha Nadym has considerable experience with the product "LanDocs". At implementation of SEA additional preparation was required only regarding specific "archive" functions.

During implementation one more priority task - conversion of the paper documents (which are stored in paper archive again arriving) in an electronic form is solved: specialized jobs for search and stream input of paper documents are created, representatives of the company integrator reported TAdviser.

Head of department of scheduling as a part of service IUS at Administration Gazprom dobycha Nadym Pavel Yerokhin: "There is a confidence in operation of effektoobrazuyushchy factors, and SEA developed by LANIT company will allow to optimize activity of our archive and will provide online access to documents. The target forecast of expectations - significant quality improvement of information support of business processes of the enterprise".

Director of business development of department of document management systems of LANIT Oleg Ivanov: "Harmonious work of our project teams allowed to implement the standard solution of a system of electronic archive in short terms and to minimize terms of training of key users. We thank Gazprom dobycha Nadym for professional approach and operational solving of tasks of the project in the shortest possible time. We hope for further cooperation".

• The stated opportunities regarding the implemented functionality
• Adoption of regulating documents on office-work
• Control of process of Documentary providing and execution of management decisions
• Simple and quick search of information and results of work

Key factors of success of implementation (on decrease)

These presentations "Experience of implementation of EDMS 1C: Document flow" Nosov Andrey Sergeyevich

• Support of the management (CEO, CFO, etc.)
• The employee who is carrying out implementation:
• software (expert) owns
• has influence
• The accepted regulating documents regulating Office-work in the company
• Creation of conditions for work with the program, user training
• Operational completion of the application
• At least 1 existing BP in office-work of the organization
• Good Internet

Problems which faced:

•  ! Unstable works of the client at bad connection
• Carried out the good Internet
•  ! Failure from work because of load and slowness of the interface
• Created instructions (with arrows)
• Installed ssd disks on the user computers
•  ! Spraying on business to processes in Office-work
• Forward imposing of a program runtime on BP, correction of BP
•  ! Permanent completions (under desires of users)
• Change of BP on AS is CORRECT, But NOT AS THERE is A WISH
•  ! Rejection from work with electronic documents
• ("-Give me paper!")
• Training, explanation