Embamunaigaz (Advanta - project management system)

2019: Strategic Project Management System

A system for managing strategic projects of one of the largest oil companies in Kazakhstan - EmbaMunaiGas JSC has been created.

The company's portfolio includes more than 60 strategic, operational and capital construction projects. A project management department has been created, which performs the functions of the project office, the rules and methodology of project management have been developed.

To automate project management processes, the company's management needed a flexible tool that would quickly receive up-to-date information about the status of projects, warn of problems, and effectively manage the load of employees on projects. So it was decided to implement a project management information system based on the ADVANTA platform.

Implementation Project Objectives

• Create a single platform and approach to project management;
• Automate project management processes.

Tasks

• Receive up-to-date information on the status of projects in a single system;
• Create a tool to respond to problems before they occur;
• Be able to conduct analytics on implemented projects;
• Create a single repository of document templates (project, administrative);
• Track people downloads on projects.

"In our company, the ADVANTA project management program is adopted as a comprehensive IT solution that allows you to automate the existing project management system and effectively manage the company's portfolio, which includes strategic and operational projects," said Tamerlan Shaimerdenov, Managing Director for Promising Development of Embamunaigaz JSC. - Earlier, our company used a "manual" method of monitoring and monitoring the implementation of the portfolio of projects, which did not exclude the occurrence of errors, which, in turn, affected the relevance of the data, the timing of the projects, the timeliness and quality of the necessary management decisions. The system made it possible to improve the control of resources, the implementation of calendar plans and the receipt of operational reports - dashboards - for top managers, as well as predict the possible risks of projects and escalate them to senior management for making important management decisions. "

Project Results

• A unified strategic project management system has been created on the basis of the ADVANTA platform.
• You have set up a project implementation fact collection form.
• An archive has been added, where all completed projects go, with the ability to analyze in various sections.
• Reports have been prepared to reflect the current situation on projects, resource loading, execution of orders.
• You have set up a mechanism for recording planned and actual employee load.
• Variances and problems encountered during project implementation are visualized.
• Dashboards are set up for the Project Committee.
• A single database of document templates has been created.

"The project can be considered successful, all the tasks set by the customer have been completed. The company's top management praised the functionality of the system, as a result, a tool with capabilities significantly exceeding expectations was obtained. The future plans are to scale the system within the company, bring all active projects into it, finalize the project management methodology and develop instructions for working with the system, "said Oleg Shalagin, head of implementation projects at Advanta Consulting.