AlphaOpen (1C: ERP + PM Project Organization Management)

2020

Project Objectives

• Reduce the time required to prepare substantive documents;
• Improve the quality and reliability of data in the system;
• Improve project accounting processes, more accurate management, project and enterprise resource planning.

Project Tasks

• automate the functions of accounting, tax accounting, including regulated reporting, settlements with counterparties, trading operations, project activities, fixed assets, intangible assets, cash management, management accounting;
• Monitor project deadlines and plan future projects more accurately;
• improved ergonomics of users' working space and reduced number of system failures and failures.

Solution Architecture and Project Scale

The information system is based on the solution "1C: ERP + PM Project Organization Management 2." Automated processes:

• project management;
• Planning the content and timing of the project
• Planning project quantities and deliveries
• planning of subcontracts and material costs of the project;
• Personnel planning and project work
• Managing project load and working time
• recording of actual data and events of the project;
• project budgeting;
• scheduling of design works;
• updating of the project;
• versioning a project
• Plan factual analysis of the project;
• project contract management;
• Project document management
• project risk management;
• management of project portfolios and programmes;
• budgeting;
• regulated accounting;
• Human resources management and payroll.

Peculiarities and uniqueness of the project

The implementation of the "1C: ERP + PM Project Organization Management" system has passed with minimal changes in the standard functionality and maximum use of the capabilities of the standard system.

The current business processes have been adapted to the business processes of the typical system, taking into account the peculiarities of the company's work. Improvements to eliminate functional gaps in operational accounting were carried out only in exceptional situations.

Most of the improvements were made in the trading unit: additional documents were developed ("Customer Specification," "Purchase Requisition"), new reports were developed, and the "DC Expense Requisition" was revised. New Purchase Requisition Document - This was necessary to better control the process of interaction between Sales and Purchasing.

A separate task of the project was the migration of data from current information systems.

In the project:

• automated transfer of regulatory reference information (nomenclature, customers/counterparties, contracts with counterparties, individuals, etc.), active customer orders, orders to suppliers, balances on goods, property and mutual settlements with counterparties and other necessary information from the systems to the operational accounting subsystem "1C: ERP + PM Project Organization Management";
• automated transfer of reference information (nomenclature, customers/counterparties, contracts with counterparties, individuals), balances on goods, property and mutual settlements with counterparties from the system "1C: Production enterprise management" to the accounting and tax accounting subsystem 1C: ERP + PM Project organization management.

Project Results

Implementation of 1C: ERP + PM Project Organization Management 2 has achieved the following results:

• Reduce the time by 25% for the preparation of documents on core operations;
• Improve the quality and reliability of data in the system;
• improve the ergonomics of the user workspace and reduce the number of system failures and failures by 2 times;
• automate the functions of accounting, tax accounting, including regulated reporting, settlements with counterparties, trading operations, project activities, fixed assets, intangible assets, cash management, management accounting;
• Improve project accounting processes, plan project and enterprise resources more accurately;
• debug time control for tasks on the project and plan future projects more accurately, which increased the organization's health by 30%.

The overall result of the implementation of the system can be considered optimization of the company management processes, as well as improvements in project planning by monitoring the workload of the company's specialists and resources.