Trasco has implemented the product 1C: Transport Logistics, Freight Forwarding and Vehicle Management Corp

2022: Implementation of 1C: Transportation Logistics, Expediting and Motor Vehicle Management Corp

On June 7, 2022, the company 1C-Rarus"" announced the completion of a project to implement a digital business solution based on 1C: Transportation Logistics, Expediting and Vehicle Management KORP"" at the central office of the international transport-logistic company TRASCO"." The goals have been achieved to optimize, business processes increase the speed of order processing, and build effective interaction between employees of different departments. There are plans to replicate the project to the company's branches.

Trasko truck

According to the company, the strategic goal of TRASCO is to provide customers with transport and logistics services, strengthen their positions in the freight market and  increase the company's profit. In order to achieve the set goals, the management of TRASCO, among other things, initiated a project to automate business processes.

At the time of the decision , the company used a transportation accounting system on the 1C: Enterprise 8.1 platform,  vehicle fleet costs were collected  in 1C: Vehicle management , and regulated accounting was carried  out in 1C: Accounting.

The programs were finalized throughout the entire period of use, but it became clear that part of the functionality did not  fully meet the growing needs of the business: there were errors in the cartography service, difficulties in integrating with other information resources and when performing mathematical calculations. Further development of the existing software solution was not economically feasible. To implement the project to update the systems, a team was formed from specialists of the 1C - 1C-Rarus partner company and  representatives of the TRASCO IT service.

To ensure the strategic development of operational processes, it was decided to switch to a single information platform that combines all production operations. The choice was made in favor of a software product developed by 1C-Rarus and 1C - 1C: Transport Logistics, Forwarding and Vehicle Management KORP. This solution met our requirements: the necessary functionality was already available in a typical "box," the 1C platform is flexible in terms of making improvements. A pleasant bonus was the ability to use the "1C: Motor Vehicle Management" licenses in the product. told Mikhail Rystenko, Advisor to the General Director for Digitalization "TRASCO"

 At the start of the project, the goals are formulated:

• Optimize order processing speed.
• Optimization of reference information and source documents reflection in the information system.
• Expansion of the functionality of the digital solution in terms of robotization of accounting for freight forwarding services.
• Improve interoperability across departments by standardizing accounting, automating routine operations , and coordinating processes.
• Storage of NSI when transferring data to another information database.
• Implementation of analytical reporting tools, the ability to control the results and quality of operational processes.

The transition to 1C: Transport Logistics, Forwarding and Management of KORP Vehicles was carried out in stages. At the first stage, the integration of the TMS system with the existing loop was configured. A real-time synchronized data model was created. In the second step, the entry points are gradually transferred from the old base. At the third stage, the previous information base remains only in view mode. All exchanges with other digital resources are transferred from it. told Mikhail Rystenko

The information base "1C: Transport logistics, forwarding and vehicle management KORP" combined the work of 300 users of the central office and branches. Revision of the standard solution was carried out by the method of making changes to the configuration while maintaining the system on support.

 During the project, integration was implemented with external services QlikView, Smart Truck, Scania FMS, Wialon, Transporeon,  CRM, modules " 1C: Payroll and HR Management," "1C: Document Flow," "1C: Enterprise Accounting" and the corporate website.

Project results:

• Complex mechanisms for distinguishing access rights between users within one document are implemented:
  • the satellite employee enters information concerning the sender (points of departure, cost of transportation), the operator employee - parameters of transportation;
  • when forming the route sheet, the work of the person responsible for adding orders and the employee who determines the execution of routes is delimited.

• You have developed an automatic change of requirements statuses when certain events occur according to a given sequence.
• The  information base reflects income and expenses in the context of each order.
• It is possible to take into account and record  settlements with other subdivisions participating in the transportation process in the order.
• You have set up auto-billing when you carry out a shipment or part of it, which has helped reduce employee labor and eliminate errors.
• Verification of the order by the head of the department became available when it was completed (before the RTU was issued).
• The functionality for working with tenders has been introduced. Through the tender, a survey of contractors is carried out (preliminary - for demand and main - for order). The Head of Department specifies the minimum number of contractors to take part in the survey, the results of the survey are entered into the document and from it fall into the demand/order.
• The possibility of working with non-residents of the country has been implemented.

 In terms of work with NSI, the following is implemented:

• Delineation of employee access rights to avoid making incorrect records and duplication of information.
• For the convenience of users, AWSs have been developed for quick search of points (by enlarged points and point properties), individual types of points (customs, expedition, border crossing) have been set up.

Completed work on the first and second stages. For a year now , a central office has been operating in the updated system, and the transfer of users from the company's branches has begun. The final transition and completion of the second stage is planned by the end of 2022 . In parallel, the third stage has begun to transfer integrations with other software products. Development resources are focused on an updated system, in the previous information base only the work necessary to support data synchronization is carried out. Users received a single system with the usual interface and capabilities of the modern platform 8.3. The speed and convenience of work have increased. As additional results of the project, the company received a description, revision and optimization of business processes, active involvement of employees in the discussion of product development, implementation of business ideas; training of personnel to work in the system. supplemented by Mikhail Rystenko