GeekSpace has completely transferred the document flow of Barnaul DSU No. 4 to the 1C: KORP Document Flow platform

2022: Automation of the workflow process

IT-the company Geekspace on June 23, 2022 announced that in 2 months it had fully automated the document management process of one of the road construction organizations - Altai Territory LLC "."DSU-4

DSU-4 LLC, which conducts about 30 construction projects throughout the Altai Territory, was faced with the fact that electronic document management, which was carried out on the basis of 1C: Document Flow, does not meet current tasks. The company has matured the question of how to increase the efficiency of electronic document management, get away from paper documents and organize as much as possible all movements (accounts, memos, letters, orders, etc.) for each object.

As a result of the audit of the enterprise's information system, GeekSpace specialists decided to upgrade to 1C: Document Flow CORP. One of the main tasks was the ability to work in IP from anywhere in the world, or at least the Altai Territory. Therefore, the issue of secure access to the information system from mobile devices using a restricted VPN was resolved. Document and business process templates have been set up.

Now, based on the input data, the system itself determines which approval route to post the document. During the implementation of the project, a task arose that required to configure the Projects module for the construction organization in order to understand which construction object includes certain expenses, documents and instructions. Conditions were also added for the "Objects" themselves. On the one hand, responsible employees with their competencies are assigned to each project, and on the other, primary documents. Thanks to this approach, the process of coordinating the document has accelerated, the problem with documents "lost" in the process of moving "from hand to hand has gone away.

We endlessly spent paper reprinting contracts with edits from each division. Saving on such consumables is a significant help for any organization. Just compare - before implementation, the contract was approved for at least a week! Now - 1-2 days is enough, - said the representative of DSU-4 LLC.

For the organization of know-how, a mobile version of the updated information system has become. This technology has made it much easier for us to work. Wherever the employee is, you can familiarize yourself with the document, agree. Again, now it is much easier to get a visa for the head, "added Vyacheslav Pastukhov, head of the supply department at DSU-4 LLC.

The company's investments in the implementation of the project amounted to about half a million rubles. So far, it is difficult for DSU-4 LLC to assess the effectiveness of the implementation - the economic benefit will be calculated by the end of 2022. But it can already be argued that many of the tasks facing the enterprise of the road construction industry of the region have begun to be solved much faster and more efficiently.