1C-Rarus has created a unified system for planning and monitoring financial activities at Uralenergosbyt

2022: Creation of an automated instrument for planning and monitoring financial activities at Uralenergosbyt

The company 1C-Rarus"" announced on August 10, 2022 the completion of a project to create an automated tool for planning current workflows, implementing a business plan controlling financial and activities. Integration financial and economic operations of LLC "" Uralenergosbyt were carried out on the basis of the solution 1C: Holding Management"." During the project budgetary , a management system was created, a mechanism was developed for the automatic formation of a procurement plan for contracts, Central Federal District and projects, and the limit management process was launched. The total number of automated workplaces is 100. The project was implemented in 12 months.

Ural Energy Sales Company LLC (Uralenergosbyt LLC) carries out the activities of a guaranteeing supplier electric power in, Chelyabinsk region with the exception of the territory of the Magnitogorsk power plant. The services of the company are used by 1,500,000 consumers, there are 53 service offices and 5 branches. The company is present in 33 cities of Chelyabinsk the region.

To digitalize the business processes of Uralenergosbyt, the software product 1C: Holding Management was selected on the 1C:Enterprise 8 platform. The executor of the project for the implementation of the solution was 1C-Rarus.

Project Objectives:

• Set up maintenance of planned budgets in a single system while maintaining the change history;
• Set up budget forms for different annual and monthly plan scenarios;
• Create an automatic procurement plan for contracts based on the approved annual budget;
• Set up mechanisms for redistributing the budget between budgeting units and coordinating expenses' over the budget ';
• Adjust limit control tools;
• Automate business planning, forecasting and control processes in the system;
• Customize and refine standard software product tools for forecasting and commitment management;
• Create tools to automate contract management processes and monitor contract relationship execution.

Project results:

• A budget management solution was created on the basis of "1C: Holding Management" in accordance with the business processes of the company.
• Automated planning of the company's resources in the short and long term has been developed.
• A mechanism for exchanging data with external systems has been developed.
• Management of centralized NSIs and mapping of budget classifier items is organized.
• The Central Federal District AWS tool was created to collect needs and form a procurement plan under contracts, with the consolidation of a group of companies in the Central Federal District and subsidiaries.
• Project accounting is implemented when planning and obtaining actual data.
• You have set up analytical reporting and a plan-based analysis of your company's budgets.
• Reduced labor costs in the formation of a business plan and management reporting.
• Automation was carried out to manage limits and control the financial and economic activities of the company.
• Labor costs in divisions have been reduced by 42%.

Upon completion of the project, the company received a convenient tool that allows not only to minimize labor costs in the formation of a business plan and management reporting, but also to quickly respond to changes in the expenditure of the company's financial resources, noted Smirnitskaya Anna Yurievna, financial director of Uralenergosbyt LLC.

The software product has simplified the processes of planning, forecasting and monitoring financial and economic activities for employees of the financial unit. Employees of other departments directly responsible for the execution of contracts were able to monitor and control the budget of the contract, the timing of its execution, and prepare claims if necessary. Together, this led to increased control over the level of expenses of the enterprise, emphasized Zelenina Alexandra Mikhailovna, Head of the Business Planning and Tariff Management Department of Uralenergosbyt LLC.

The following works were performed:

• Distance learning of users;
• Integration with other 1C: Enterprise-based systems;
• Methodical provision of specific accounting and control features in the automation system (adaptation requirements);
• Data transfer from previous automation systems;
• Planning of work stages, preparation of work schedule;
• Collection and analysis of the customer's requirements for the automated system;
• Creation of interfaces and sets of user rights;
• Technical implementation of specific accounting and control features in the automation system (adaptation).