Hines International (Vitro-CAD online (formerly Vitro Park))

2019: Hines Outlet Village Pulkovo Project Documentation Approval

Automation prerequisites

• Opaque documentation approval procedure;
• Interaction on the project of several legal entities;
• The need to fix the fact and history of coordination.

Implementation Project Objective

Organize a system for the collection, review and approval of documentation within the third stage of construction of the Outlet Village Pulkovo facility.

Implementation Project Objectives

• Organize a complete electronic archive of working documentation;
• Automate the process of review and approval of detailed design documentation;
• Organize the ability to monitor the relevance of documents submitted for work using QR coding;
• Ensure the safety of project data;
• Arrange for project data to be uploaded from the system upon completion

Project progress

• Cloud space and Bware prepared for system installation and configuration
• System and basic configuration installed
• Collected data on documentation structure and acceptance processes
• The working documentation storage structure has been configured
• Standard processes have been set up for the organization of acceptance of detailed design documentation
• User instructions prepared and user training conducted
• Users have been connected to use the system

Implementation results

• The structure of storing documentation in the system has been built, access rights have been configured.
• Automated and expedited review and approval of documentation; the process is transparent and reliable.
• Approval participants receive notifications and reminders about the task of coordination, which increases the executive discipline of decision-makers
• Control over the progress of documentation acceptance is ensured