"First Bit" completed a project to automate the budgeting of a subsidiary of Dr. Theiss Naturwaren GmbH

2025: Completion of budgeting automation

First Bit completed a project to automate the budgeting of a subsidiary of the German company Dr. Theiss Naturwaren GmbH. This "First Bit" reported on February 4, 2025.

The implementation of the project based on the decision of BIT.Finance made it possible to reduce labor costs for preparing financial statements by two, significantly reduce the time for preparing statements for the parent company and reduce receivables from the Russian branch by 30%.

Early management accounting was carried out in volumetric tables, Excel where planned ones data were collected manually from individual ones, and files actual ones were collected manually by manually entering "," "," "1C: Accounting and 1C: Trade Management1C: Salary and Human Resources- BI systems from these programs.

All this greatly hampered and slowed down the process of collecting management reporting. Moreover, with this format of work, errors and problems of information processing occurred. Some data was not saved and had to be restored, which took time.

To solve these problems, it was necessary to complete the begun process of automating management accounting using the BIT.Finance product, which was previously used exclusively in the Treasury functionality.

The management of the pharmaceutical company has planned the automation of budget planning processes and tools, as well as the complete automation of the collection of actual data on several sources.

Continuing project activities with the First Bit team made it possible to implement all blocks of the BIT.FINANS software product as soon as possible, build an effective architecture for interacting information systems and build an automated information system for management accounting in the company, "said Pavel Averyanov, manager of IT processes at T.Theiss Naturvarin Rus.

The main complexity of the project was that the company had already formed a sustainable architecture based on traditional management accounting methods. This time-tested structure functioned successfully, but was not ready to implement modern solutions and technologies.

The priority was not just the introduction of new approaches, but their effective integration into an existing system. We are faced with the task of adapting the control model so that it fits harmoniously into the established architecture and does not violate its integrity. This required a deep analysis of current processes, interaction of all elements of the system and careful study of solutions that would meet the conditions of the company, "said the head of the project department of the integrator of effective IT solutions" First Bit "in St. Petersburg.

The team of specialists of the First Bit sought to ensure that innovations not only improve management accounting, but also contribute to the evolution of the entire structure, ensuring its flexibility and adaptability to future changes.

Among the developments of the project team is the automatic calculation of depreciation for management accounting planning data. Its implementation greatly simplified the depreciation planning process, freeing up time for more strategic analysis.

Actual data sources have been added to the system. In addition to the operational base (1S:UT) and regulated accounting (1C: Accounting), the source from the BI system is used. This integration made it possible to significantly improve the quality of budget analysis.

Especially for the customer, the specialists of the First Bit implemented a scheme for double closing of management accounting periods within the calendar year, which ensures greater accuracy and reliability of data.

Implementation of BIT system. Finance made it possible to work efficiently and quickly with BDDS. This helped to optimize liquidity and enabled divisions to clearly plan and control their costs. The system allows you to strictly withstand the deadlines for submitting reports for the parent company, - commented Olga Fedyushina, CFO of T.Theiss Naturvarin Rus.

The automation of budgeting provided the pharmaceutical company with flexibility and efficiency in entering plan data. Errors in planning and preparing reporting were minimized.

In addition, an operational adjustment of the methodology for collecting actual data was provided, which will allow you to quickly adapt to the changing requirements of the market, and line managers were given direct access to financial planning and analytics by their departments.

2023: Treasury automation

"First Bit" on May 3, 2023 announced the automation of the Treasury for the Russian branch of the pharmaceutical company Dr. Theiss.

Dr. Taiss Naturvarin Rus "is engaged in the wholesale of drugs, parapharmaceuticals, dental products in the pharmaceutical channel and on the FMCG market of household chemicals and perfumes throughout Russia.

The company lacked convenient tools for working with cash flows and budgeting.

The introduction of a bundle of 1C: Accounting 8 PROF programs and the BIT Finance embedded module made it possible to reduce the efforts spent on working with cash, and at the same time qualitatively strengthen financial planning and control.

For example, now the system itself understands to whom it is necessary to send a particular application for spending for approval. This takes into account specific items of expenses, the amount of the application and whether the limits are exceeded.

After approval, all applications fall into a special register, payment documents for them are also formed automatically. The cash flow budget can be viewed in the context of transaction figures, scenarios, financial responsibility centers and other analysts. It is formed automatically, by pressing the key.

The introduction of BIT. Finance helps the Russian representative office "Dr. Tice "manage your own funds. Control has been strengthened, flexible analytical reports have been added, application handling and operational data collection for management needs have been automated.