Pulkovo Airport has chosen a contractor for the third time to switch from SAP to 1C. Project price at a discount - 539 million rubles

Vendor selection

At the end of September 2023, the Air Gate of the Northern Capital, the management company of Pulkovo Airport, held competitive negotiations with the determination of the results by the commission to select a service provider for the development and implementation of an ERP solution on the 1C:Enterprise 8^[1] platform.

The purchase was placed for the third time, the previous two - from June and August - were previously canceled.

As follows from the published minutes of the meeting of the customer's commission, a total of 6 applications were received for competitive negotiations. They were submitted by Wone IT, Omega, X-Igrek-Zet Automation, Navigator, IBS Expertise and TS Digital Technologies (a subsidiary of T1).

IBS Expertise made the most profitable offer to Pulkovo Airport to switch from SAP to 1C "(photo: Maxim Shemetov/Reuters)"

The applications of the first three applicants were rejected as non-compliant. Of the remaining three companies, the commercial proposal of IBS Expertise was chosen as the most suitable for the needs and economic interests of the Northern Capital Air Gate.

With an initial purchase price of about 601.7 million rubles, IBS Expertise offered the largest discount - it is ready to perform work for 539 million rubles.

The project was initiated due to the need for import substitution of the ERP solution used on the platform, SAP S4/HANA according to the published terms of reference. For more information on what solutions "" Pulkovo 1C Airport plans to implement, see the blocks below.

Purchase with a new price - 601.7 million rubles

In mid-September 2023, the Northern Capital Air Gate, the management company of Pulkovo Airport, published for the third time the purchase of services for the development and implementation of an ERP solution on the 1C:Enterprise 8 platform ^[2]. The previous two purchases placed in June and August were canceled.

As before, the tender is held through competitive negotiations with the determination of the results of the commission. At the same time, compared to the two previous tenders, the maximum price of services increased by one and a half times: now it is about 601.7 million rubles, while earlier it was about 386.3 million rubles.

In the published justification of the maximum purchase price, it is indicated that it was defined as the minimum among the received quotations from suppliers. In total, offers, as before, came from three suppliers, two of them - with the same prices as before.

What is the reason for this, one of the suppliers has now offered the price higher, the procurement documentation does not specify.

It follows from the terms of reference for the purchase that the work outline remains the same as in the August purchase. The main configurations applicable to the project are:

• 1C ERP Holding Management.
• "1C Real Estate Management";
• "1C Motor Vehicle Management";
• "1C Maintenance and repairs";
• "1C Occupational Safety and Health";
• "1C Enterprise Accounting";
• 1C Document Flow.

The Northern Capital Air Gate will select a service provider to switch from SAP to 1C (photo: RIA Novosti/Alexander Halperin)

The selection of the Standard, Prof or Corp versions of a specific configuration must be carried out at the functional modeling stage, and such a change should not lead to an increase in the project cost.

All 1C configurations within the project should be used in the mode of maximum use of typical mechanisms - this is one of the requirements in the terms of reference.

According to the work plan, they should start on October 10, 2023, and complete by April 30, 2025.

The project for the implementation of "1C" in Pulkovo was initiated due to the need for import substitution of the solution used by ERP on the SAP S4/HANA platform, the terms of reference says.

The company is switching to 1C from a fairly fresh implementation. SAP Pulkovo launched a digital transformation of Pulkovo Airport based on the products of the German vendor Air Gate of the Northern Capital in June 2019^[3]the first step in the transformation in 2020 was the launch of the SAP S/4HANA enterprise management platform with in-memory technology and capabilities machine learning^[4] covered the work of more than 70 divisions of Pulkovo airport, optimized the processes of financial and accounting, resource planning, including supply, real estate management, maintenance and repair of special equipment and equipment, simplified work with tenants and airlines and "laid the foundation for the formation of more flexible tariffs and new services."

In October of the same year, this project received the SAP Value Award, as one of the leaders in digital transformation^[5].

The representative of the Air Gate of the Northern Capital previously told^[6]which the company switched to SAP from a solution based on Microsoft Dynamics NAV. Against the background of the growth of passenger traffic and the volume of business of the airport, this ERP no longer allowed to develop and improve business processes.

The new system "Air Gate of the Northern Capital" was chosen based on the results of an open tender procedure, in which, among other things, 1C partners took part. But the SAP solution at that time "met the requirements most fully."

Second accommodation

On August 16, 2023, Pulkovo Airport published for the second time the purchase of services for the development and implementation of an ERP solution on the 1C:Enterprise 8 platform. The organization abandons the software of the German company SAP in favor of 1C solutions. The implementation of the project will cost approximately 386.3 million rubles.

Almost all key Pulkovo information systems will be transferred to the Russian platform. These are, in particular, the Real Estate Management service (rent, electricity, airport water supply, etc.), the Sales Accounting service (aviation and non-aviation revenues), the Logistics service, the system for accounting for the fleet and drivers, etc. The airport intends to use "1C ERP Holding Management," "1C Motor Vehicle Management," "1C Enterprise Accounting" and other domestic solutions to fulfill its daily tasks.

Pulkovo switches to 1C solutions

The purchase was planned to be carried out in the format of "competitive negotiations with the determination of the results of the commission" - these are tenders in which participants fight for the right to conclude an agreement with the customer on the terms put forward in the applications and proposals. The Contractor shall ensure "the possibility of minimizing system downtime for updates for critical subsystems with the requirement of their round-the-clock continuous operation."

Pulkovo already uses Russian software in its separate IT systems. In particular, the infrastructure for passenger service has been completely transferred to domestic solutions. Both Russian and foreign products are used in office systems, but the airport, if necessary, is ready to abandon foreign software.^[7]

First Procurement Placement

The Air Gate of the Northern Capital, the management company of Pulkovo Airport, in June 2023 published the purchase of services for the development and implementation of an ERP solution on the 1C:Enterprise 8 platform. ^[8] 8^[9]. It is planned to choose the contractor through competitive negotiations. The maximum price that the company is ready to pay for these services is about 386.3 million rubles.

As follows from the published technical assignment, the implementation project "1C" was initiated due to the need for import substitution of the solution used by ERP on the SAP S4/HANA platform.

At the beginning of 2025, the Northern Capital Air Gate expects to launch ERP on the basis of 1C:Enterprise 8 into commercial operation (photo: Vedomosti/Evgeny Egorov)

The information system based on 1C should include the following functional subsystems: real estate management, sales accounting, financial management, logistics, contract management, MR, MR _ Transport.

The financial direction includes requirements for the automation of regulated accounting, tax accounting, accounting under IFRS, for the implementation of treasury and budgeting. Logistics implies, among other things, requirements for the organization and conduct of procurement, including corporate 223-FZ, follows from the terms of reference.

Pilot operation of the ERP-solution based on "1C" is planned to begin before the end of 2024, and from January 1, 2025 to put into commercial operation.

The project also provides for monitoring and support services until April 30, 2025 and training employees to work with the system. Key users and at least one substitute should be trained in case a key user is unavailable.

The Northern Capital Air Gate plans to take stock of the purchase on July 4, 2023.

In early June 2023, Pulkovo Airport also opened a vacancy as the head of the 1C implementation project. He will serve as a technical leader in the migration from ERP SAP S4/HANA to 1C^[10].

Notes