Konica Minolta implements HR EDO on Hrlink platform

2023: Transition to HRlink EDC

IT-provider full cycle Konica Minolta Business Solutions Russia switched to personnel E-DOCUMENT FLOW on. HRlink platform The transfer of document management to electronic format will allow the company to save about 40% of the cost of printing and sending documents HR to and significantly speed up personnel workflow. Konica Minolta Business Solutions Russia announced this on September 21, 2023.

The Russian The personnel electronic document management HRlink platform allows the business to translate work with personnel documents into an online format: to form, sign and store them in digital form. The service automates routine personnel workflow operations, helps to save on the delivery and storage of documents, as well as eliminates the risks of their loss.

Prior to the implementation of the solution from HRlink, Konica Minolta conducted traditional paper document management in HR. He demanded not only significant financial investments, but also time costs for the delivery of securities from employees in other regions: the executed document was transferred to courier or postal delivery. In case of errors, the route had to be repeated, and the process could take more than one day.

As of September 2023, Konica Minolta personnel processes have been transferred to the HRlink platform, such as registration of vacations, business trips, signing of various applications and certificates within the system using EP. In total, 80% of the company's employees switched to personnel EDO. This helped not only optimize document management in the head office, but also automate it for specialists working remotely.

Employees can certify personnel documents with an enhanced unqualified electronic signature (UNEP), which is issued remotely through the user's personal account on the HRlink platform. You can sign from any device - just enter the code from sms or email (at the user's choice). The entire process and current statuses for each application in online mode can be controlled by a personnel specialist. Also, employees using this system now have constant access to their signed documents, and they can get any certificate they need in a matter of minutes.

The introduction of personnel EDO will provide Konica Minolta with planned savings on consumables and logistics for document forwarding - about 40% annually - and will also significantly speed up personnel processes in the company.

We decided to become one of the companies that have already switched to personnel electronic document management and appreciated its advantages. To do this, we analyzed the capabilities of our internal portal on the basis SharePoint of the formation of the KEDO module and studied the personnel systems presented on the market today. HRlink offered the most favorable terms of cooperation, showed the greatest expertise and expanded capabilities of the system, as well as relevant cases in relation to our business line. Today, we not only use HRlink's KEDO platform ourselves, but also offer it to our clients as a boxed solution for digitizing and automating personnel processes. This practice helps us to dive deeper into the technology and introduce products that fully correspond to trends among customers, - commented, Tatiana Lunina HR Director of Konica Minolta Business Solutions Russia.