Administration of Murinsky urban settlement (Electronic archive Etla)

2023: Implementation of the electronic archive "Etla"

On October 13, 2023, Etlas-Soft announced that the Administration of the Murinsky City Settlement municipality began using the ETLA electronic archive. The implementation of the system made it possible to optimize the costs of maintaining and maintaining it, as well as working with documentation, making the process as fast as possible.

As reported, the Administration of the municipality "Murinsky urban settlement" is a local government that performs the functions of managing the territory subordinate to it in strict accordance with the provisions of the current legislation. All procedures performed are documented that leads to an increase in the volume of documentation of various types. It needs systematization and storage.

In accordance with the current regulations, the original documents must be stored for up to 5 years. To place them, you need to organize a warehouse. The situation is complicated by the periodic need to use such documents. Finding them in a warehouse is time-consuming. To get what you need, information an administration employee must personally visit the archive, wait for the document to be found, find out the information of interest, and then return it to storage.

To optimize work with documentation, organize a competent procedure for its storage, search and subsequent use, the administration of the municipality "Murinsky City Settlement" introduced the electronic archive "ETLA" and ordered its configuration.

The deployment of the system allowed:

• organize remote access to the archive and start working with it remotely;
• Get tools to simplify data entry and streaming scans of paper forms
• link the electronic version of the document to the paper version, specifying the place of its storage in the card;
• Optimize the search for the necessary information - the request takes only a few seconds to process;
• use the electronic version of the documentation, certifying it with a digital signature.

The introduction of the electronic archive "ETLA" in the activities of the administration of the municipality "Murinsky urban settlement" made it possible to optimize work with documentation. Now the originals are stored in the warehouse, and they are accessed through the ETLA system. As a result, it is possible to take into account the requirements of the law and use all advantages of electronic document management.

The transition made it possible to reduce the time to search for the necessary documents and perform transactions with them. Body employees local government appreciated the ease of working with the electronic archive "ETLA," which is adjacent to a large set of functions. The system ensures the security of documentation, preventing data loss, allows you to work with files of different formats, allows you to distinguish between access levels.