All authorities of Altai Republic use EDMS Case

2018: Upgrade of processes of work with documents

On July 5, 2018 the EOS Group company announced that EDMS Case became the convenient instrument of upgrade of processes of work with documents for authorities of Altai Republic.

Altai Republic – one of the subjects of the Russian Federation where systematically and step by step for a long time in management structures of the region electronic document management based on the CASE system of EOS Group company develops. This solution is implemented in authorities of the Republic since 2000, and for July 5, 2018 all authorities of the subject use its opportunities for management of documents. The contractor of the project and the permanent consultant – the Barnaul company "KS-Consulting", the partner of EOS Group in this region.

The first jobs were implemented in Government Office of the Republic and in the secretariats of the Ministries of Finance and Economy. After the beginning of operation in Government Office of EDMS it was replicated on the main ministries and departments of the Republic: the Committee on investment policy, the republican Ministry of Health, the Ministry of Property, the Ministry of Agriculture, the Ministry of forestry, the Ministry of Labour and social development, Committee of veterinary science with Gosvetinspetion, etc. were added to number of users of a system. Also within implementation of the EDMS "DELO" republican target program "Electronic Altai" it was implemented in all 10 administrations of municipal rural areas of the Republic and in municipality Gorno-Altaysk.

Government institutions of Altai Republic and municipal bodies regularly carried out updates of versions of EDMS, mastered product capabilities, expanded scope of a system. Except a reference platform "CASE", in the Government of the Republic additional subsystems and options – "Delo-Web" and Line Scanning are used.

In 2017 in Uniform administration of the head of Altai Republic and the Government of Altai Republic the module of interface to MEDO is implemented that opened possibilities of transition to legally significant electronic document management within interdepartmental electronic document management of the Russian Federation.

For July 5, 2018 means of EDMS "DELO" in executive authorities of Altai Republic perform registration of all stages of the movement of documents and storage of their electronic images, effective control of completion dates of documents and instructions is also adjusted.

2001: Transition to EDMS Case

At the end of 2000 the Government Office of Altai Republic made the decision on need of transition from an outdated system of accounting of documents of own development to software of workflow automation and office-work. The main criteria which provided the choice for benefit of EDMS "DELO" became:

• functional completeness of a system;
• large number of implementations in authorities across all Russia;
• presence of the qualified partner of EOS Group in Altai and a possibility of receiving first technical support.

Project Tasks.

• Implementation of the industrial automation system of office-work and electronic document management in replacement of own development of specialists of the Government.
• Creation of the interconnected workflow system of authorities of the Republic.

Project Steps

The project of workflow automation in the Government of Altai Republic lasts since November, 2000. Since January, 2001 the first fragment of a system was put into operation, and within the first two weeks designer's service of the operation course was exercised.

2002 passed under the sign of development of a system. In Government Office of Altai Republic the number of jobs of the Case Enterprise system was expanded, the WEB SUBSYSTEM is involved, a number of the actions directed to reorganization of typewritten works, development of an order of providing internal documents of the Government on in electronic form for inclusion in an automated system of document flow is executed, the document flow server is upgraded.

In 2003 to 11 municipal entities of the Republic sets of the CASE system, with previously completed reference books of document flow, the providing automation of own office-work and exchange of electronic documents with the Government of Altai Republic were delivered. System user training is provided.

During the period since 2003 technical support of a system, updating of versions of software was made.

In May, 2010 purchase of additional jobs of a system in Government Office of Altai Republic is made.

Customer Feedback

[В.А. Ilinykh, chief of staff of the Government of Altai Republic, 2001.: "Operation of the Case Enterprise system during 2001 in Government Office of Altai Republic had significant effect on work with documents. Simplicity of operation allowed the specialists who did not have experience with similar automation systems of office-work easily and to quickly master a system. Flexible opportunities of setup for any organization structure and statutory rules of document flow, allowed without additional efforts and investments to automate the developed record keeping methods. Thus, in the first year of operation notable results were received: complete and convenient accounting of documents is organized, the procedure of preparation of reports is considerably simplified and accelerated, the system of efficient control is adjusted".]

P.M. Dolgov, head of department of Government communication and information of the Government of Altai Republic, 2001.: "During 2001 complete registration in the Case Enterprise system of the entering and outgoing correspondence of the Government of Altai Republic, accounting of resolutions, orders, normative legal documents and citizens' appeals is conducted. The base about 12500 documents, from them about 3200 control is as a result saved up. According to the staff of Government Office of Altai Republic in a system work with documents is conveniently and quickly carried out, delivery time of documents to contractors was reduced. Considerably work on control of completion dates of documents improved. Using the Government Office of Altai Republic of the module of report generation adapted for requirements, the staff of office automatically creates statistical report forms on document flow and control of performing discipline. A system is accurately customized on functional duties of each official that gives the chance to differentiate powers on work with documents, to distribute flows of documents, to provide confidentiality during the work with them".