Assorti Group (Assorti Restaurants) (Kleverens: Shop 15 and Kleverens: Warehouse 15)

2021: From manual accounting to the result, or Kleverens in 28 Assorted Group establishments

Detailed description

The interior is what you pay attention to first of all when you get to a catering establishment. Further, you can already evaluate the kitchen, service, atmosphere. But from the place of the visitor it is difficult to understand how much work the employees of a cafe or restaurant do there - in the utility rooms.

The Assorti Group restaurant holding dates back to 2004 and today includes 28 projects, including its own production and bar stores. He is also engaged in the creation and management of cafes and restaurants, the number of which continues to grow every year.

"Taking into account the size of the holding and the fact that we carried out revisions' on a sheet ', the scale of the work was simply colossal: recalculate everything, manually enter the data in" 1C: UT 11.4 "and" 1C: KA 2.4 "- depending on where the inventory was carried out, recheck the discrepancies . We had 2 options: or completely close restaurants and cafes for visitors for the time of settling the remains, or distract part of the personnel from their immediate duties so that they help with the calculation of inventory and equipment. But neither the first nor the second suited us, "said Sergey Pavlovich, leading system administrator of Assorted Group, Vistalin.

Tasks

Inventory for own needs is a separate budget column of each company. This includes office equipment, spare parts, components, technical equipment, vehicles, furniture, workwear and others. And the decision of the accountant to take into account a specific unit as fixed assets, low-value equipment or stocks depends on the final result of the financial activities of the organization.

It is extremely inconvenient and labor-intensive to record and inventory paper media in almost 30 establishments of various formats - in a brewery, in a confectionery shop, in a warehouse, in a courier service and others. Because inventory objects - tables, chairs, tablecloths, appliances - also have their own degree of wear and need to be replaced. And when the question arose of finding an alternative solution, representatives of the Assorted Group restaurant holding turned to Cloverens specialists in search of a ready-made solution that would allow accounting for fixed assets and inventories not on paper and quickly.

Decision

Mobile equipment and specialized software help to build a competent accounting system for businesses of any format today. Due to the fact that the software easily integrates with various configurations of accounting systems, it allows:

• identify the goods, items and their location by barcodes,
• view information on the screen of the data acquisition terminal, not on the PC,
• form any types of accounting documents "in fact" and work with them at the shipping documentation,
• indicate the material responsible persons (MOL),
• add photos of the product and OS to the accounting system.

"We did not follow the usual path - first we found the equipment. And then I started looking for a program for data collection terminals and trying to "make friends" with 1C. "Kleverens" became our lifesaver. We chose 'store 15' for accounting for fixed assets, and 'warehouse 15' is a good help for the storekeepers of the restaurant holding. My task was to install, configure and transfer the software to other employees, "Sergey Pavlovich modestly commented on his contribution.

The leading system administrator of Assorted Group appreciated the convenience of teamwork in Kleverens software products - when 2 employees from different devices can simultaneously perform an inventory. At the same time, each storekeeper can see on the screen of his mobile device how many people work with a specific document, what product and by whom was scanned. And to protect a collective document from scanning unnecessary barcodes, you can enable Quantity Control.

"We have configured the exchange between 1C and TDC over Wi-Fi. In the coverage area, the storekeeper immediately after recalculating all fixed assets completes the document, and it automatically leaves in 1C. Otherwise, unloading to "1S:UT 11.4" or to "1S:KA 2.4" - whichever is inventoried - is carried out later. 'Kleverens' is as easy to install as possible: the first is to accept the license agreement, the second is to choose the type of accounting system, license package and method of data exchange. If 1C is typical, the installation follows the principle of'next-next'. 'Store 15' I liked because it requires a minimum of settings. Storekeepers were able to start work on the same day as they received the license, "Sergey Pavlovich shared his impressions.

Results

The main disadvantage of paper document management is constant errors and often irrelevant balances. And the need to take a lot of unnecessary actions, if the invoice, for example, has broken, makes the automation of business processes simply "masting" for any company. To succeed, you need only 2 components: high-performance software and modern equipment.

"With terminals, storekeepers so far only conduct inventories in the warehouse. But we plan to expand the functionality used. Kleverens allowed us to: get away from accounting for 'pieces of paper', carry out inventories with the help of only two employees, reduce the time for operations, "summed up the leading system administrator of Assorted Group, Sergey Pavlovich Vistalin.