Watercolor (Rainbow) chain of stores (Kleverens: Driver shipping documentation and Kleverens: Shop 15)

2020: Inventory in one day instead of seven, or "Kleverens" in the chain of stationery stores "Watercolor"

Stationery is something that no company can do without. This type of consumables is able to generate income for the entire 12 months. The main thing is to ensure customer demand and build accounting business processes in such a way as to become leaders in the wholesale and retail markets.

Watercolor was founded in 1989. In total, the network includes 30 stores. 18 Aquarel stores are located in Novokuznetsk, the remaining stores are located in the cities of the Kemerovo region: Kemerovo, Leninsk-Kuznetsk, Prokopyevsk, Mezhdurechensk, Kiselevsk, Kaltan, Osinniki, Belovo, Mariinsk, Tashtagol. The assortment includes stationery and office goods, toys, souvenirs, goods for the holiday, New Year's goods and pyrotechnics from European, Japanese, Asian and domestic manufacturers.

The nomenclature includes about 100 thousand positions only in the office - a third of the total business. We also develop 3 more areas of retail: a hardware store, hardware and computer equipment. We keep records in "1C: Retail 2.2." Previously, inventories were carried out manually and on paper media. Stores were closed for a week to count all goods, told about the direction of work accountant of the Aquarel network, Sergeenko Sergey Nikolaevich

Tasks

The shortcomings of long inventories are known to all sellers and business owners: irrelevant balances, overhauls and shortages, money losses. But not everyone knows that you can easily get rid of accounting problems. Automation of business processes ensures fast execution of operations, reduction of human errors and simplification of the enterprise as a whole.

{{quote 'author
= shared his work moments accountant of the Watercolor chain|There are many little things in stationery stores - pens, erasers, tassels. It always takes a lot of time to recalculate such small-sized goods. And we wanted to somehow simplify this process. At first, they brought more employees to the audit, counted one store at a time. But in the end, they decided that the best solution would be to abandon manual work altogether. We analyzed the market, looked at how competitors and other businesses work. And we settled on automation using data collection terminals and specialized software,}}

Decision

The trade in stationery has a number of certain difficulties:

• absence of barcodes on packages,
• the need to change the unit of measurement - transfer the box of handles into pieces, for example,
• seasonality - often associated with the beginning of the school year and professional holidays,
• need to identify products manually.

The use of shipping documentation and specialized mobile software for accounting in the warehouse or in retail allows you to reduce or completely eliminate the impact of these factors on the business.

{{quote 'author
= told Sergey Nikolaevich' PO, we probably chose, like many other users: 'scored' the query 'accounting programs' in the search engine, and 'Kleverens' was the first on the list. They did not compare with other solutions: the description of the functionality and capabilities of the software was very detailed. First, they chose 'PROF Driver', and a little later they realized that the existing functionality of this product was not enough, and the developer manager suggested upgrading to 'Store 15',}}

The specialists of the Aquarel network were engaged in the implementation of software and terminals on their own. The connection of the shipping documentation to the PC was configured via cable - this is more convenient for sellers. With the choice of Zebra (Motorola) mobile computers , a review of this model on the official Cloverens website helped MC2100.

Each store now has 1 data collection terminal in operation. This is enough for the acceptance and recalculation of goods. Perhaps if we automate the warehouse, we will connect collective work for even faster inventories. We turned to the technical support of "Cloverens" only once - when the question arose about updating the license. We were told which product is more suitable for solving our problems, gave a distribution kit and answered all related questions, shared accountant of "Watercolor" network

Results

Automation business is designed to show absolutely all employees of the company that changes and innovations are good. And also save the organization's budget and optimize workflows. The result will be the ability to control not only balances, but also inventory, and even KPI personnel.

With the introduction of Cloverens, it became much easier to count the goods. Now it is enough just to "pick" the barcode, there is no need to manually check the data. The inventory period in one store was reduced from a week to 1 day. This is a colossal breakthrough for us, summed up Sergeenko Sergey Nikolaevich