Asterus (Asterus Lab) (Vitro-CAD online (formerly Vitro Park))

2020: Automation of documentation acceptance processes

The development company ASTERUS operates in the residential and commercial market. real estate Moscow

Prerequisites for automation

• Several stages of approval.
• Lack of a reliable picture of the current state of acceptance of documentation from contractors.
• Opaque documentation approval procedure.
• Interaction on the project of several legal entities, including representatives of foreign organizations.

Implementation Project Objectives

• Organize an electronic archive of design and estimate documentation.
• Automate the process of incoming inspection, review and approval of detailed design documentation.
• Obtain a tool to monitor the implementation of the document acceptance procedure.
• Organize QR coding to monitor the relevance of documents submitted for work.

Project progress

• At the enterprise, the IT service has prepared equipment and Bware for installing and configuring the system.
• System, basic configuration and chain of automated workflows have been installed.
• Data on the documentation structure and acceptance processes have been collected and analyzed.
• The working documentation storage structure has been configured.
• Training of system owners has been carried out at the enterprise.
• Modifications and customizations of standard processes have been carried out to organize the acceptance of working documentation.
• User instructions have been prepared and users have been trained by those responsible for the system at the enterprise.
• Users have been connected to use the system.
• After two years of use, the process chain has been optimized, the use of the comment register has been implemented.
• The development of the system at the enterprise continues towards increasing the number of launched projects, expanding functionality and improving usability.

Results of the Pig Implementation

• The structure of storing documentation in the system has been built, access rights have been configured.
• The document acceptance process is automated - the process is transparent and reliable.
• Speed up the reconciliation process by working in a single environment.
• There has been an increase in the executive discipline of decision-makers in coordination processes through notifications and reminders of coordination tasks.
• Control over the process of document acceptance is ensured.