Top 10 types of business in Russian cities that use electronic signature more often

Trade and construction are the most popular business areas in Russia using a qualified electronic signature (EP). According to the Taxcom IT services platform, more than 330 thousand companies and individual entrepreneurs use electronic signatures in the field of trade in Moscow in 2024, more than 143 thousand companies and individual entrepreneurs in Yekaterinburg, more than 118 thousand companies and individual entrepreneurs in St. Petersburg, more than 32 thousand companies and individual entrepreneurs in Kazan, in Ufa more than 23 thousand companies and individual entrepreneurs.

Today it is quite difficult to imagine a prosperous business without the use of modern technology. With the advent of electronic signature, the work processes of businessmen and entrepreneurs were simplified, and many issues began to be resolved many times faster. It is also worth noting a reduction in operating costs. Despite the clear advantages, the business is in no hurry to massively use an electronic signature in its work. According to the Taxcom IT solutions platform, only 1-2% of the total number of companies from the sphere use a qualified signature in the fields of catering, agriculture and hospitality.

Compared to other million-plus cities, Moscow has concentrated the largest number of companies that use an electronic signature to conduct business. More than 30% of companies from the trading sector, more than 13% of construction companies, more than 6% of companies that deal with real estate, as well as from the field of information and communications. The first 4 places of the capital's rating number more than 600 thousand companies and individual entrepreneurs who have optimized their business using an electronic signature.

In general, electronic signature helps to significantly simplify the life of Russian business: it avoids paperwork, saves time and money for signing documents. In addition, business needs EP to participate in tenders, submit data to the EGAIS and the Honest Sign labeling system, submit reports to regulatory authorities online, exchange electronic documents with counterparties, etc. Analysts of the Taxcom IT services platform made up the top 10 types of business, where EPs are most often used in Moscow, St. Petersburg, Yekaterinburg, Kazan and Ufa.

Top 10 types of business in Moscow, which more often use electronic signature

St. Petersburg

Yekaterinburg

Kazan

Ufa

For reference

What is EDS and its species

An EP (or EDS) is an electronic signature that a business uses for different tasks. Such a signature is an analogue of its own hand, with its help electronic documents are signed.

Now it is not entirely correct to use the abbreviation EDS. The usual definition of "electronic digital signature" for many has become irrelevant since January 1, 2014. This is due to the final entry into force of the law of 06.04.2011 No. 63-FZ, which regulates the use of electronic signature. The current law contains the concept of "electronic signature" (EP), it comes in three types:

• PEP is a simple electronic signature.
• NEP - unqualified electronic signature.
• KEP - qualified electronic signature.

These types of EP differ in degree of protection and scope of application. Here are the main characteristics in the table.

Most often, the business uses a qualified electronic signature, since it is a complete analogue of a handwritten signature. We will tell you in more detail what organizations, individual entrepreneurs and their employees can sign using such an EP.

Why the business uses CEP

There are two types of qualified electronic signatures:

• Manager's CEP or PI - used without any additional conditions.
• Individual CEP - issued to company employees and acts only in conjunction with a machine-readable power of attorney (MCD), which confirms the authority of the representative. The MFD is signed by the head of his KEP.

With the help of a qualified EP, companies and their employees (only if there is an MCD) can:

• Submit electronic reporting to regulatory authorities - FTS, SFR, Rosstat and others.
• Interact with state systems - for example, submit information to the EGAIS.
• Register and work in the "Honest SIGN" marking system. Such an EP is necessary for all market participants in labeled products.
• Conduct legally significant electronic document management - both internal and external (with government agencies and counterparties).
• Register an online cashier and conclude an agreement with the fiscal data operator (OFD).
• Participate in tenders - in commercial electronic tenders and public procurement for 44-FZ and 223-FZ.
• File a lawsuit electronically.
• Get a bank service - for example, issue an electronic bank guarantee.
• To work with Rosreestr - to register real estate transactions online. This is needed, for example, by developers, realtors, real estate agencies.
• Sign electronic transportation documents - EP is needed for all participants in cargo transportation, for example, the shipper, carrier, consignee, charterer, charterer.

How a business from different areas uses CEP

How a business from different areas uses CEP

Trade

KEP helps to solve several issues for the trading business at once:

• Register an online cashier - almost all retailers need to work in accordance with the law of 22.05.2003 No. 54-FZ. This requirement applies to both offline and online stores.
• Conclude an agreement with the OFD operator - it is necessary that data on sales from the online cash desk be received by the Federal Tax Service. Also, without this contract, it is impossible to register CCT.
• Register and work in the "Honest Sign" system - all wholesalers and retailers who trade in products to be marked must.
• All wholesale suppliers and retailers of alcoholic beverages must submit information on the acceptance, movement and sale of alcohol to the EGAIS.
• Signing electronic transportation documents is relevant for suppliers (shippers) and retailers (consignees) who have switched to EDO.
• Exchange electronic documents with counterparties is relevant for market participants who have switched to EDO.
• To submit electronic reporting to regulatory authorities is relevant for most market participants who work for OSNO and must submit a VAT declaration. retail Basically, a large number of employees are attracted to, and if there are more than 10, then reporting on them is also handed over only electronically.

Construction

The construction business needs an electronic signature to:

• Register a built real estate object in Rosreestr.
• Get a state contract or become a contractor for a large company - at all stages, bidders need a CEP.
• Exchange electronic documents with counterparties - suppliers and contractors.
• Sign electronic transportation documents - for example, for the supply of construction materials.
• Submitting electronic reporting to regulatory authorities is important for companies and individual entrepreneurs in this area, since many of them work with VAT and have a staff of more than 10 people, and they often attract GPC performers.
• File an electronic lawsuit - construction companies often become participants in lawsuits.
• Get a bank guarantee - for example, for participation in tenders and tenders.
• Consulting and scientific and technical activities
• We are talking about a business that provides services in the field of architecture and design, law and accounting, is engaged in research, development, advertising activities.
• Companies and individual entrepreneurs from this area most often use an electronic signature to submit electronic reports, organize legally significant electronic document management with customers and government agencies.

Real estate transactions

First of all, real estate agencies use an electronic signature to register real estate transactions in Rosreestr. Also, EP in this area is often needed to pass electronic reporting, conduct EDO with counterparties and government agencies, register an online cash desk - since CCT is needed when selling apartments, if this is not shared construction.

Information and communication

Companies and individual entrepreneurs in this sector of the economy most often use EP to participate in tenders, use banking services, submit electronic reports and conduct electronic document management with counterparties or government agencies.

Manufacturing

Most manufacturers are required to label finished products, and this requires an electronic signature. Also, the production business often uses EP to participate in tenders, exchange electronic documents with suppliers and buyers, sign electronic transportation documents with cargo transportation participants, and submit electronic reports.

Logistics

First of all, business from this area uses EP to sign electronic transportation documents with participants in cargo transportation and participate in tenders. Also, logistics companies often use an electronic signature to submit reports online, register CCT in tax, maintain EDO with counterparties, and interact with state systems.

Hotels and catering

Business from this area actively uses an electronic signature to work with products subject to mandatory labeling, participate in tenders, work in the EGAIS system, register online cash registers and conclude an agreement with the OFD, submit electronic reporting, conduct EDO and sign electronic transportation documents.

Household services

This type of business most often uses EP to register online cash desks, submit electronic reports and conduct EDO with counterparties and government agencies.

Rent and Business Services

This type of business uses an electronic signature to use banking services, for example, to obtain a bank guarantee, conduct electronic document flow with counterparties, and submit electronic reports to regulatory authorities.

Conclusion

It is worth noting that in each city there are types of business that use an electronic signature more often than others. This depends on which industries are more developed in a particular region. But there are areas of activity where, in principle, it is impossible to do without EP, regardless of geography and economy.