Parus-Electro (Kleverens: Warehouse 15)

2023: "Parus-Electro": How warehouse automation saved business from chaos and losses

Warehouse chaos and financial losses

Parus-Electro, a Russian developer and manufacturer of uninterruptible power supply systems, batteries and energy-saving equipment, has faced serious problems in its warehouses. The company has three warehouses with different specifics: production, finished products and mixed - each with its own characteristics. But they were all united by the same chaos.

Accounting errors, re-sorting and delays in shipments have become commonplace. This not only slowed down work, but also led to financial losses. The company's management understood that without automation, the business would continue to lose profits and customers.

The main problem with "Parus-Electro" was the manual mode of operation. Goods, especially batteries, have unique serial numbers that must be considered at each stage - from acceptance to shipment. In addition, batteries require regular testing. And this process also added complexity.

Some time after the introduction of 1C:ERP, the commercial director of Parus-Electro decided to automate the warehouse. But even after that, there remained tasks that required refinement: targeted storage and reflection of product testing operations, Sergei Galushko, project manager of VIANT.

Failures of the past - skepticism of the present

The management of Parus-Electro has already tried to implement various accounting systems. For example, the company used "1C: Trade Management," but this system did not cope with the tasks.

We are faced with the fact that typical solutions are not suitable for all customer requirements. For example, it was necessary not only to take into account serial numbers, but also to automate the process of testing goods, Sergei Galushko.

This experience left the Parus-Electro team skeptical of new technologies. Each new implementation only seemed to add complexity rather than solve problems. There was no confidence in success, and the company's management doubted whether it was worth investing in another solution.

Simple solution for complex tasks

In search of a solution, the company drew attention to the mobile application for shipping documentation from Cloverens. The integration of data collection terminals with the "1C:ERP" system seemed simple and understandable.

The commercial director of Parus-Electro independently analyzed the market for mobile software and equipment, chose Urovo DT40, Honeywell ScanPal EDA60K and Kleverens. Most often, this solution does not require complex technical resources and gives a quick result with minimal labor costs for implementation,

Especially the management of Parus-Electro was attracted by the fact that the system allows you to automate not only basic processes, but also specific tasks. The company's Chief Commercial Officer saw this as an opportunity to solve current problems without significant time and resources.

The First Steps to Automation

After the decision was made, VIANT specialists began integrating the system: together with the Parus-Electro team, they developed a accounting methodology that included targeted storage, control of testing of goods and reflection of all operations in the system.

We have automated several business processes with the help of shipping documentation - acceptance, testing, selection of goods, shipment, inventory and transfer between warehouses, Sergei Galushko.

At the same stage, key processes were identified. For example, it was decided to use product characteristics in the system to reflect the status of the item (checked or not). A mechanism has also been developed for automatically creating series based on data from barcodes, which significantly accelerated the acceptance process.

Small difficulties and overcoming them

The implementation of the system was not without difficulties in terms of setting up product testing processes. Integrators have developed a scheme in which the storekeeper moves the goods to the testing area, the tester checks, and then the goods are returned to the warehouse.

This required additional improvements, but in the end the process became fully automated,

Integrators have also developed a mechanism for uploading data by registers so that only those rows that need to be processed at the moment fall on the shipping documentation. Now you can perform operations partially, but with the maximum preservation of the typical 1C configuration logic.

From acceptance to inventory

Integrators have automated several key business processes using data collection terminals (shipping documentation). Among them:

• Acceptance of goods: The goods are accepted for an unaddressed room, and the "Receipt Order" document is formed in the system.
• Goods testing: A scheme has been developed in which the goods are moved to the testing area, tested and returned to the warehouse.
• Selection of goods: A mechanism for selecting cells using the FEFO method has been implemented (the first to ship the goods with the shortest shelf life).
• Shipment: The document "Expense order" is used, which after verification changes the status to "Shipped."
• Transfer: Goods are moved between warehouses and bins using the documents "Transfer of goods" and "Selection (placement) of goods."
• Inventory: Two options are configured - according to plan and in fact, which allows you to carry out both a full recount and a partial reconciliation.

We also developed a mechanism for uploading data by registers so that only those lines that need to be processed at the moment fall on the shipping documentation. This allows you to perform operations partially, but with the maximum preservation of the typical 1C configuration logic, Sergei Galushko.

Two approaches to accurate accounting

Integrators have set up two inventory options in the 1C system to ensure maximum flexibility and accuracy of accounting.

The first option is an inventory of the planned document "Recalculation of goods." In this case, the storekeeper enters actual data that automatically populates the Actual Quantity column in the system. When the process is complete, the status of the document changes to Enter Results.

The second option is an inventory without a planned document, that is, in fact. In this case, the storekeeper creates a new document directly using the data collection terminal.

Different inventory options allow you to carry out both a complete recalculation of the entire warehouse (according to the plan) and partially reconcile the data on the article in specific bins in fact. We disabled the ability to view the planned quantity at the terminal, but added the ability to view balances from the Inventory transaction. So storekeepers get really actual numbers, without a "benchmark" for any planned indicators,

Warehouse Order and Resource Savings

The result of the introduction of the new system was the complete elimination of errors in accounting and shipments. The warehouse speed increased several times, and the cost of manual labor decreased significantly.

Now we see that the company "Parus-Electro" knows exactly where each product is, and can quickly respond to customer requests, Sergei Galushko.

It is especially important that the system has reduced the time for acceptance and shipment of goods. The use of Kleverens software and shipping documentation made it possible to reflect non-typical operations and create the necessary documents and directories in the accounting system from anywhere in the warehouse.

Stability and New Opportunities

The Parus-Electro warehouse has returned to stable operation, but with new tools.

We see that the company has reached a new level of efficiency. Now the client can confidently schedule operations, knowing that the accounting system works smoothly,

The management of Parus-Electro is now even more striving for active growth, as it is confident that the warehouse will cope with any volumes. This is an important step for their business, completely ready to scale and new challenges. Now the company has tools that allow you to confidently look to the future.

An Experience Worth Sharing

Parus-Electro recommends the Kleverens decision to other companies facing similar problems.

This is not just software, it is a tool that really changes the business for the better, Sergei Galushko, project manager of VIANT.

Automation of the warehouse with the help of Kleverens helped Parus-Electro not only eliminate chaos, but also reach a new level of efficiency. Now the company is ready for growth and ready to share its successful experience with others.