Financial planning and the centralized kaznachestvo for the enterprises of the Bashkir energy industry based on "1C: Consolidation 8"

Project Task

Integrating 6 largest enterprises of the republic in the structure, Sistema-Invest collects, processes and analyzes the large volume of the various financial and economic information necessary for the solution of managerial tasks. For the purpose of optimization of these processes by company management the project of creation of the unified information system providing financial planning and conducting treasurer functions in group was initiated. The main objectives of the project were:

• cutting of costs for preparation of the corporate reporting;
• gain of control over processes of preparation and accomplishment of the financial plan;
• unification of the financial information arriving from the enterprises of group;
• increase in degree of reliability, transparency and security of the integrated and processed financial information;
• control automation by financial flows of the subsidiary dependent companies.

Solution

For the choice of the supplier and the solution answering to the project tasks set by company management a competition was held. The Microtest company which offered the project solution, optimal regarding functionality and implementation cost, based on the product "1C: Consolidation 8" became the winner of competition among 10 selected companies.

The solution Microtest reflected complete understanding of features and the existing tasks of business of the customer that it is caused by experience of implementation of similar tasks in other largest holdings.

The project of creation of a system of the centralized treasury for A System — Invest management company and the enterprises of BashTEK was separated into two stages for the purpose of increase in controllability of the project and decrease in investments:

• solution development in a pilot zone of the project and
• replication of the received system on all enterprises of holding.

The Sistema-Invest management company and one of the largest plants of holding - Ufaneftekhim participated in a pilot zone of the project. At the first stage process of collecting and processing of requirements of the customer to a system on the basis of which the single solution based on "1C: Consolidation 8" including subsystems was developed was carried out:

• Subsystem of financial planning - for ensuring process of drawing up the financial plan from management of requests before obtaining the approved consolidated plan;
• Subsystem of the Centralized Treasury - for providing

process of preparation and carrying out the payments (entering, outgoing, intra group) from requests before fixing of the bank statement;

• Analytical subsystem – for preparation of the management reporting;

At a pilot stage more than 20 employees are connected to the system of financial planning.

After completion of successful testing and trial operation the solution was replicated on other enterprises of group. The total quantity of users of a system based on the second stage of the project made more than 100 people.

The achieved result

Implementation of this project allowed group to pass to uniform methodology of financial planning and cash management of holding.

Use of the received system based on "1C: Consolidation" allowed the customer:

• reduce labor costs by maintaining financial statements;
• automate the system of financial control of treasurer transactions of the subsidiary dependent companies from management company;
• there was an opportunity to control and manage process of financial planning;
• reduce losses and lost profits due to rational regulation of financial resources, limitations of expenses, managements of the payment schedule and settlement;
• create multi-layer system of business management on the basis of the analysis of all complex of financial and economic indicators with the minimum labor input and time;
• provide integrity of activity of group, an opportunity to quickly be guided and rebuild business according to changes in internal (organizational structure, resources, etc.) and the external environment (market).