MT: Management of property fund

Requirements of business

Property management is an important and relevant task for the enterprises of the different industries owning and renting a large number of property assets: land plots, office buildings, plants, pipelines, economic constructions and other objects.

For large enterprises, government institutions it is important to optimize considerable charges of property and most effectively to use the available assets for tasks of the company.

The holding companies as a result of the happening merges and absorption need to have the broad picture of property assets to make decisions on consolidation or redistribution of real estate for achievement of the maximum return from the enclosed investments.

Problems of property management are relevant also for the companies building geographically distributed network of representations across Russia and abroad. For them it is necessary to provide centralized operation with contractual commitments, to plan investments for acquisition of new objects, to keep track of their profitability.

The Microtest company developed the solution for solving of tasks of effective management of property "MT: Management of property fund 8" on the 1C:Enterprise 8 platform.

MT: Management of property fund 8

The solution represents a single system of management of property company assets, and allows to consider the different transactions connected with operation, major repair, planning, legal changes, document flow.

The main objectives solved "by MT: Management of property fund 8":

• Maintaining structure and register of property company assets;
• Accounting of a status of property and its technical characteristics;
• Management of the property rights and completeness of documents of title;
• Conducting cadastral registration of the land plots;
• Reflections of transactions of land surveying and delimitation of lands;
• Management of operations on change of characteristics of property, its legal status;
• Control of use of property;
• Requirements planning in property assets;
• Project planning of an overhaul and construction;
• Maintaining and control of schedules of construction and repair;
• Budgeting and accounting of actual expenses on construction and repair;
• Preparation of the feasibility study for projects and approval of requests for financing;
• Accounting of agreements with the partners connected with property;
• Storage of copies of documents on a real estate in a system;
• Formation of management and statistical reporting;
• Reporting for Rosnedvizhimosti.

Structure of the solution

Solution "MT: Management of property fund 8" consists of three big subsystems interconnected among themselves:

• Real estate register;
• Legal register;
• Major repair and capital construction.

The subsystem Real estate register is intended for solving of tasks, connected taking into account structure of a corporate property and its parameters and also managements of effective use:

• Classification of objects of property;
• Reflection of location of a real estate of rather land plots, ensuring information storage about arrangement of the difficult, extended objects (located more than on one land plot);
• Reflection of structure and structure of difficult and extended objects in a real estate object hierarchy;
• Maintaining different property characteristics depending on a type of an object;
• Maintaining different vulgar characteristics of a real estate depending on a type of an object;
• Conducting cadastral registration of the land plots;
• Ensuring control of target use of the areas;
• Requirement analysis (excesses) of the areas of a different type taking into account the adopted standards;
• Ensuring storage of archive of electronic documents on a real estate;
• Maintaining cost characteristics of objects;
• Providing several types of assessment of one object;
• Formation of managerial reports on property.

The subsystem "The legal register" is connected with management of documents of title and contractual obligations on property:

• Storage of a packet of regulating documents on a real estate (the evidence on state registration of the right, lease agreements, agreements of free use, etc.);
• Reflection of all necessary organizational and legal characteristics on a real estate;
• Reflections of the fact of transition of the property right;
• Control of fixing of property of the specific owner;
• Control of existence of documents of title;
• Ensuring control over the signed agreements with the partners connected with a property complex;
• Formation of managerial reports on property.

The subsystem "Major repair and capital construction" is intended for accounting of planning, financing and control of the actual project implementation on repair available and to construction of new objects:

• Maintaining projects of an overhaul and construction;
• Preparation of the feasibility statement on projects and formation of requests for routine maintenance and overhaul repairs, design and exploration work and examination;
• Passing of reconciliation procedure of requests;
• Planning and approval of financing on capital construction, routine maintenance and overhaul repairs, design and exploration work and examination;
• Correction of funding plans;
• Scheduling of construction of facilities and major repair;
• Control of accomplishment of stages of works on capital construction and major repair;
• Maintaining information on actual expenses on capital construction and an overhaul;
• Formation of managerial reports.

Reports

Solution "MT: Management of property fund 8" includes already ready set of reports allowing to receive both the summary analytical indicators, and this necessary for operational management:

• The passport on real estate;
• Register of the land plots;
• Register of a real estate (buildings and premises);
• Data on the real estate constructed (purchased or accepted from third parties), about their setting on balance and registration of right to use (operational management);
• List of a real estate unexploited (for the intended purpose);
• Summary sheet of real estate;
• Universal report on passports of objects;
• Certificate of monthly financing of capital construction and repair;
• The payment schedule on the project;
• Cost statement on projects;
• The Plan-fact analysis of obligation fulfillment under agreements;
• The summary report on accomplishment of the plan of the capital investments and an overhaul;
• The report on the performed works on objects;
• Unloading of the file for the reporting in Rosimushchestvo.