Mosproject

Types of services:

• Development of design and estimate documentation (draft design, architectural and urban planning solution, stages "project," "detailed design," "detailed documentation," consolidated estimates, local estimates)
• Author's supervision
• Maintenance of the initial permit documentation
• Support of the project during examination and approval at all stages
• Feasibility Study Development
• Participation and preparation of business plans
• Engineering and Construction Consulting
• Consulting services
• Information and Reference Services
• Implements previously developed projects, regulatory and methodological materials

From an interview with Weinstein Mikhail, head of the Mosproekt computer center*

Our organization employs more than one and a half thousand people. Work on many projects is carried out in parallel, the stages of some are closely related to the stages of others. The entire design process is completely carried out on digital technology, there have been no kulmans for a long time. The first step I would consider the situation when everyone was given computers and software as a design tool. Now we are at the second stage - when between all participants in the process, and these are dozens of divisions - architects, designers, engineers of various specialties, economists, estimators, etc. - interaction is being established and new tools for collective work appear. All document management is carried out in electronic form, paper versions are used only to the extent required by law. Everything was done without the help of external contractors, with the help of a computer center, however, quite powerful, and without stopping the work of the organization. We bought only the main database - Saperion. The most important thing: I had to change the order of work compared to paper technology.

A few years ago, there was a computer center in Mosproekt, fully provided the organization with IT infrastructure, its maintenance, user support, the use of software (mainly architectural and construction CAD), but not project management.

Adapted and implemented network software. Three years ago, we had to move to a new room and accept documentation departments and a paper archive as part of the center. It so happened that at that moment the area of ​ ​ the computer center was sharply reduced, and these departments remained "ownerless," and they were given to us. These departments concentrated powerful, cumbersome, completely outdated multiplying equipment. The documentation was issued quite chaotically, without strict regulations, without the ability to promptly control and take into account the movements of documents, the degree of their readiness, status. We have a good incentive - to develop and implement a new technology for archiving and issuing project documentation, replace outdated equipment and use the vacant areas more rationally.

Previously, when issuing documentation, an original was taken: a finished signed drawing. Four copies laid down in accordance with GOST were removed from it on xerox, the original itself was sent to the archive, copies to the customer. Now we do not replicate anything, we simply scan the original copies submitted by the developers (as soon as we are ready) to the archive, place a computer copy on the network, and everyone in the organization can work with it. When it is necessary to hand over the drawings to the customer, the general designer - the chief project engineer - in accordance with the schedule under the contract, collects a list of sets of documents submitted to the electronic archive in electronic form on the invoice and submits it to the documentation issuance department. Department employees check the completeness of the package, print it and send it to the customer both the electronic version and legally prescribed paper copies.

The drawing development units involved in the project prepare each piece of work and put it into the document management system. The project manager sees in it all the deadlines, responsible and performance of each stage of work, readiness of each document. A paper archive is now needed only for the prosecutor, for the development and subsequent process of releasing enough electronic copies.

Previously, software products were always made focused on some functional task, access to which was limited to direct participants. For example, it was believed that the planning department needed the software for preparing contracts, and only it. Now, when there are common computer communications, we have all movements, all actions under the contract are visible to all interested parties, in accordance with access rights. All those working on the project have common templates for preparing documents, with exact names of customers, project names and stages. Therefore, all drawings and other documents are immediately drawn up uniformly. Templates of project documentation are posted on the internal portal of Mosproekta.

After the transfer of the documentation release department to the computer center, it was not immediately possible to reorganize the document processing system at Mosproekt and bring it to uniform standards, including object designations. This was very difficult to do organizationally, since the habit, inertia were very strong, and each department desperately resisted the requirements to uniformly name objects and documents. You have to clear a lot of such rubble in order to apply any technology.

The first thing we started to do was train the institute to work according to the standards of the enterprise. Prior to this, some designers filled in stamps and other regulated information on the drawings very creatively, at their discretion. I had to be very tough on everyone to demand that format restrictions be implemented - the size and position of the fields, the stamp, marking of sections of documentation, details of contracts, abbreviations of texts, etc., so that everything was according to GOST.

The application of standards and the availability of information under contracts help to remove many problems of interaction between departments. For many years, information about how much it would cost the developers of various sections of the project a particular object was closed and generated a lot of misunderstandings. Now this data is open, but only to division managers. Any of them sees how much their colleagues will receive under a specific agreement.

All phases of the project are displayed in the portal. Part of the data is visible to all project executors, part - only to management. Everyone has access to information about who handed over what, what documentation is already fully ready. This toolkit allows you to monitor and monitor the entire progress of the project. Each one distinguishes the stages of conclusion of the contract, the calendar plan for the development of documentation for sections and the issuance of stages, receipt of an advance payment, start of work, end of work, submission of documentation to the archive, delivery of the invoice and transfer of documentation to the customer, signing of the certificate, receipt of money to the account. And so for each stage of the project. Directly on the portal, you can also see the submitted documents themselves - drawings and notes, specifications for the object, scans of invoices and acts signed by customers, but not in editing mode, only as images. All documentation - and these are thousands and thousands of documents - over the past two and a half years we have in the electronic archive.

All steps related to document movement are recorded and can be monitored. We all have a complete picture of what is happening with the documentation we issue, and we can search for any significant parameter. The portal on which all this is implemented is made in the computer center on its own, based on software - Microsoft SQL server.

When does the computer document flow begin? As soon as an organization expresses a desire to work with us, we enter an accounting card with an object code on it, which reflects all their wishes and the address of the potential design object. Gradually, the customer collects all necessary permits and all preparatory documentation. After that, we can already conclude an agreement with him for the design of an object or building on a certain site.

After a positive decision of the management, the contract is prepared by the economist of the general designer's workshop, who will perform and organize work with other departments for the customer. In this case, all information accumulated on the object is used. The draft contract is agreed with the planning department. All documents are prepared only in electronic form, no one works with paper documents under internal approvals. Naturally, all documents are on the pred­priyatiya network.

It is fundamental that all work with documents is carried out in only one system. Only document texts are used, scan images appear only after the document is finally signed. Moreover, the contract itself is not a otdel­nyy, for example, a Words file. In the editor, you can only prepare the content of otdel­nykh fields. The document itself as a whole exists only in one place - in the program of contracts, access to which is available only through the portal. This solves the version control problem. At any given time, there is only one single document, and only one user with access edits it. In such an editable form, the document exists until its official signing. After that, it becomes closed, it cannot be changed anymore. It moves from the workshop level to the institute level and becomes an available document on the enterprise network.

Those employees who used to reproduce documentation. Their main task is to control the correctness of the submission of documentation and its entry into the system. They check the design of each document, and extremely pedantic. Until the project section has the view specified by our standards, it will not be accepted in the archive, which means that a record will not appear in the document management system that it has been submitted.

These are mainly employees of pre-retirement age without higher education, with small salaries. When their department was handed over to me, you could either cut half or somehow try to keep them. We left them, raised salaries a little - it was just already inconvenient to keep at that level - 30% of the average for the institute.

These people are doing their job well. If taught and shown, they work very conscientiously. At first, there was both confusion and mistakes, since it was not easy for them to master computers, but over time everything worked out. They accept documents and create an object card in our document management system. There is a standard application form, it also lies on the portal. The workshop takes the form, draws up (on the computer) an application, brings it together with the project sections to us in the documentation acceptance department. When the documentation is submitted, the receiving employee enters all information on it into the system and marks the acceptance. After scanning and another control, which is carried out by the same employees, it is placed in the archives. Original - in paper form, electronic version - in electronic. Combining the developers of electronic document flow and its operation service in one division, in our experience, contributes to the painless process of introducing new technology. If we talk about the very process of developing and creating project documentation, then the portal is filled with the information necessary for this. To help designers, a lot of reference, auxiliary, technical documents are posted on the internal website of the portal. All forms and "blanks" of explanatory notes on sections of the project, specifications, other project documentation. The portal also contains the reference and regulatory documents necessary for the work of designers. When the project documentation is handed over between departments, the contractor receives all the necessary drawings in digital form from the contractors. All elements of projects of typical buildings are in electronic form, they are used as module libraries. Raster image programs are used to work with scanned documents.

History

2024: Businessman Dmitry Okulich bought 18% of Mosproekt

At the end of February 2024, it became known that businessman Dmitry Okulich, the owner of several construction companies and the head of the structure of the city property department, Moscow became a co-owner of one of the oldest architectural and design organizations Mosproekt. He bought a stake of 18% from the founder of S-Holding Alexei Shepel.

According to the Kommersant newspaper, the transaction cost amounted to 80 million rubles. At the same time, the entire business of the company is estimated at 600-800 million rubles, and therefore the businessman acquired 18% of the shares at a serious discount. Okulich intends to submit to the meeting of shareholders and the board of directors a number of proposals for the development of Mosproekt, the main owner of which is the Moscow mayor's office. In particular, as of 2019 (the latest open data), the Moscow City Property Department (DGI) owned 49.69% of the company's shares directly and 17.67% through a number of structures.

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Pexels

Shepel until 2010 was an adviser to Vladimir Resin, who at that time served as head of the construction complex and vice-mayor of Moscow. In 2020, the Moscow Arbitration Court introduced a debt restructuring procedure against Shepel at the request of the co-owner of the Sibpromstroy developer Nikolai Storozhuk due to a debt of 83 million rubles. In 2022, the arbitration manager of the businessman tried to sell 7.1% of Mosproekt's shares for 349.2 million rubles, but there were no buyers.

In turn, Okulich owns a number of structures with the main activity "rental and real estate management," including Azimut LLC, Corporation LLC, Sphere LLC, Uyut LLC. In addition, he heads the State Unitary Enterprise Economics JSC, the founder of which is the DGI of Moscow. The share in Mosproekt will allow Okulich to develop an architectural direction that has growth potential due to the departure of foreign companies from Russia in the current geopolitical situation.^[1]

Notes