DoXlogic

System implementation of electronic document management provides accurate interaction of all government institutions and authorities and information society serves implementation of the FTP "State program "(2011-2020)".

DoXlogic allows to increase efficiency of public authorities (local government) due to creation of a single platform of electronic document management at the regional and municipal levels, the centralized storage of the regulating documentation of the region / the municipal entity, control of execution of orders of the Governor (Chairman Pravitelstva/Mer) and many other.

Key features of DoXlogic are complete centralization of storage and information processing, a possibility of the organization of collective work with any electronic documents and instructions, the increased level of information security and access isolation to documents due to application of a role model, signature stamps of access and the created electronic digital signature (EDS) certified ^[1]. The modern mechanisms of the OLAP reporting which are built in a system provide a possibility of the detailed analysis of processing of documents and timely providing summary analytical information to the management.

DoXlogic supports standard interfaces and protocols and is integrated with the systems of cryptoprotection, the systems of stream scanning and recognition, fax servers and the mail systems. Existence of integration gateways for information exchange with other systems (including for directory synchronization and NSI) and mechanisms of unloading/loading of electronic documents for exchange with other departmental systems allows to organize interdepartmental electronic document management in a system.

Result of implementation of DoXlogic – increase efficiency of public authorities and local government.

Within improvement of the electronic document management system (EDMS) of Doxlogic in the spring of 2012 the new subsystem intended for work with documents of heads of the ministries and departments using iPad is released.

The new subsystem allows the upper manager to work with the documents arriving to him in an electronic document management system using the popular iPad tablet. The head has an opportunity to be connected via iPad to the EDMS uniform base, to study the arrived documents, переадресовать/согласовать/утвердить/отклонить the document to give instructions. Besides, the head can deliver the document for personal control and monitor course of execution of instructions.

In the electronic document management system (EDMS) of DoXlogic within the subsystem intended for work of heads with documents on iPad the possibility of installation of the electronic signature of the user assured by the certified Certification Center (CC) is implemented.

The implemented interaction mechanism with the certified Certification center allows to install the electronic signature of the user on iPad. Thus, the head, has an opportunity, using a special workplace on iPad, to sign documents using the electronic signature. The electronic signature certified by the certified Certification center ensures safety of document flow and gives to the electronic document the legal importance. Besides, the head also has an opportunity to assure the electronic signature of the resolution on documents.

The Electronic Document Management System (EDMS) of DoXlogic promotes creation of a common information space for all staff of bodies of executive power of the subject of the Russian Federation and its structural divisions, local government authorities and organizations of all levels. The uniform storage of documents excludes risk of loss of information and allows to work with it everything to the employees according to their powers. EDMS reduces time necessary for consideration and approval of documents, eliminates the delays connected with passing of documents.

The special workplace of the head on iPad implemented in the DoXLogic system is a folder analog with documents which the upper manager can take with himself in the road. Using iPad with the installed document flow module, the head gets acquainted with documents, carries out their approval and writes instructions, and if necessary readdresses to that deputy within whose competence this document is.

• Centralization of storage and information processing.
• The web interface (work in the Internet and the Intranet), optimum suitable for work of geographically distributed structures and far off the working employees.
• Possibility of the organization of collective work with any electronic documents and instructions.
• The increased level of information security and access isolation to documents due to application of a role model, signature stamps of access and the electronic digital signature (EDS) certified by FSB of the Russian Federation.
• Use of modern mechanisms of the OLAP reporting for providing the detailed analysis of processing of documents and timely providing summary analytical information to the management.
• Presence of the visual interactive composer of business processing of documents.

2016: DoXLogic 3.5.3

The BFT company submitted the new version of an electronic document management system of DoXLogic in March, 2016. Enhanced capabilities of work with instructions, documents, correspondence and citizens' appeals and also document handlings with a high speed on mobile devices are available to users of upgraded version.

Work with instructions

When developing the new version of EDMS DoXLogic developers of BFT company paid special attention to functionality of a system, responsible for formation, processing and execution of instructions. So, one of features of a system of version 3.5.3 is the possibility of formation of periodic instructions. Now during creation of this or that task the user can specify his schedule (frequency). Such function will be especially useful to the organizations and contractors whose kind of activity includes many periodic tasks (for example, timely submission of the quarterly or annual reporting), developers consider.

Important changes happened also in the field of setting of instructions: users of upgraded version will be able quickly to create instructions on the basis of in advance prepared templates which are already containing the main details, such as text of tasks, contractors, signs of quality of control, etc. One more innovation — the updated interface of forms of execution of instructions which allows the user to work with tasks easily. Also for increase in convenience of work of users the feature for a request at the author of order of amendments or motivated change of planned date of its accomplishment in case of need is added.

Document handling

Updates concerned also functionality of a system regarding work with documents: the modifed card of viewing the document allows to group or, on the contrary, to open and browse the related instructions, and the appeared possibility of formation of files on the basis of templates does process of creation of documents convenient, minimizing risk of emergence of errors.

Work with addresses

In the module "Citizens' appeals" EDMS DoXLogic 3.5.3 opportunities for work with the notifications sent to the address of applicants are expanded. In particular, automatic formation of such notifications as is implemented: "About record on personal acceptance"; "About the direction on competence"; "It is left without consideration"; "There is not enough information"; "Incorrect access", etc. Besides, EDMS allows to process addresses not only physical, but also legal entities.

Planning and work with documents online

The modern technologies used in the new version of DoXLogic provide integration of a system with products of Microsoft and are directed to quality improvement of work of employees. So, the implemented ability to integrate with Microsoft Exchange allows to use e-mail and the calendar of Exchange for planning of the work. Thanks to it users can see all tasks arriving to them in one place. Each order created in DoXLogic 3.5.3 automatically is synchronized and is included in the calendar of the employee, responsible for order, in the form of an event. And the main information on order which is contained in its description allows to learn necessary parts, without coming into the system interface and to timely perform an assigned task.

One more opportunity — integration of DoXLogic with Microsoft Office Online — allows to optimize work which is connected with the documents containing a large number of investments. Through Office Online the files attached to a document card open on the next tab of the used browser. Thanks to it all documents required for work always are nearby — rather simply to switch to the necessary tab or, in case of need, to save on the computer. The module Office Online is installed only once on the server and does not require additional settings on computers of users.

Mobile management of documents

Updating and for the heads receiving daily large number of documents for consideration and using mobile devices in the work is prepared. So, mobile version of DoXLogic 3.5.3 is optimized for work with large volumes of documents and instructions. Heads, even being far from the workplace, now can quickly perform all necessary operations with hundreds of documents and instructions: perform search, take out resolutions, approve documents, appoint instructions, check quality of work of contractors, etc.

Besides, the multi-layer system of security provides due protection and confidentiality of the processed data, and the strengthened mechanisms of identification protect the user's device from unauthorized access to information, specified in BFT. \

to EDMS DoxLogic it is available also on Android now

The BFT company released in the spring of 2016 mobile version of an electronic document management system of "DoXLogic" for Android devices. Users of EDMS can fully work with documents and instructions via the smartphones and tablets functioning on this operating system and also iOS.

Mobile version of system EDMS "DoXLogic" provides to heads an opportunity important and relevant today to quickly make decisions on this or that document, a question or order. Even being far from the workplace - in a business trip, in the airplane, at a meeting or a meeting - users of mobile devices can easily perform all necessary operations with documents: examine, approve or write relevant resolutions. For convenience of users today mobile version of EDMS "DoXLogic" is developed for the smartphones and tablets working on the most popular operating systems, namely Android and iOS.

The structured document storage

For convenient and fast work in mobile version of EDMS "DoXLogic" the possibility of the structured document storage is implemented: all arriving documents automatically are distributed according to folders, for example such as "On acquaintance", "For the signature", "On approval". Besides, the head can independently configure sorting of documents depending on the preferences and requirements that will allow to make processing of documents even more comfortable.

Resolutions and instructions

Based on consideration of the document the head can write the instructions, send instructions to responsible or return the document for completion. At the same time there is an opportunity to select one of methods of input of the resolution:

• in the formalized type – the head independently unsubscribes according to the document and, in case of need, appoints contractors from the limited list of the employees supervised by it;
• in an unformalized type – the head makes out the resolution in the form of the sound file or the graphics image which arrives to the secretary for transfer to the formalized type. Such method exempts the head from "technical transactions" and is especially convenient on the way, when there is no an opportunity or time to make out the conclusion independently, and the document needs to be started in work.

Besides, in case of need, the head has an opportunity to delegate work with this or that document to other user of a system - for example, to the deputy.

EDS

Mobile version of EDMS "DoXLogic" allows to use fully the electronic signature (ES) even on the smartphone or the tablet. The modern technologies used in mobile version of a system allow to use the EDS without external carrier of private key. And the multi-layer system of security provides the high level of data protection and confidentiality of information.